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  4. HRMS Search - Use Personnel Number Direct Selection Search by Name

HRMS Search - Use Personnel Number Direct Selection Search by Name

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Procedure Updated: 
08/09/2022

Use this procedure to search by employee name using the Direct Selection search function in the Personnel no. field.

Tips: 

This procedure will utilize the Direct Selection search function in HRMS to search by Name. The search functions are available in many fields throughout HRMS, however for this procedure we will use Display HR Master Data (PA20) as an example

Direct Selection searches will allow a user to directly enter search criteria to automatically open a search in HRMS. To view all of the Direct Selection search functions for a field, you can select the matchcode button within that field.

Personnel no. field and matchcode selected.

Once the matchcode search has opened, click on the selections box (if one exists).

Matchcode search selections box selected.

Here you will see the Direct Selection search options for the field you are in.

Options of matchcode search selected.

The options available in the Personnel no. field are:

  • N:  Searches for Last name – First name
  • C:  Searches for Personnel ID Number (Social Security Number) 
  • K:  Searches for Organizational Assignment

Once you enter the =letter for your search selection, the number of periods (.) after “=_” determines which field you are searching in. You can view the field order by clicking the matchcode button and viewing the tab you will search based off of.

Last name, First name options.

For example, if you were searching based off of the Last Name – First Name Tab, and you only wish to search by First Name, your Direct Selection would be =n..firstname.

Last name, First name options with First name selected.

Once you enter your desired search parameters in the tab (=Direct Selection Letter plus a period for each tab button you would click to arrive at your entry box), the system will search based off of this criteria for you.

  1. Step 1

    Enter transaction code PA20 in the command field and click the Enter button.

    Command field with transaction code PA20.

  2. Step 2

    Enter =n.lastname.firstname

    Personnel no. field selected.

    TIPS:

    • If you know the first letter of the last name (or first name) but are unsure of the correct spelling, type in the first letter or two followed by an asterisk (*). A list of names starting with these letters will appear.

    • The wildcard (*) can be used in many different ways. Use the wildcard at the beginning of a name, at the end of the name, or in the middle of the name to assist in your search.

    • Example: If you are unsure of the spelling, you can use an asterisk (*) as a wildcard. e.g. “Fa*” to return all names that begin with “Fa” or “*ale*” for all names with “ale” in the beginning, middle, or end of the name.

  3. Step 3

    Click the Enter button.

  4. Step 4

    Select the employee you are searching for and click the Copy button.

    Entry for search result selected.

    TIPS:

    • You can also double click on the name.