Additional Payments - Create One-Time Payment or Deduction

Procedure Updated: 
01/04/19

Use this procedure to create a one-time payment or deduction on the Additional Payments (0015) infotype for an employee.

Tips: 

Depending on the wage type selected for the additional payment or deduction, the amount may automatically populate.

If the employee requires a monthly deduction, use the Recurring Payments/Deductions (0014) infotype.

  1. Enter transaction code PA30 in the command field and click the Enter button.

    Screenshot of command field.

  2. Complete the following field:

    • Personnel no.

    Screenshot of personnel number.

  3. Click Enter to populate the employee information.

  4. On the Payroll tab, click the box to the left of Additional Payments.

    Screenshot of payroll tab.

  5. Click the Create Button

  6. Complete the following fields:

    • Wage Type
    • Amount
    • Date of Origin

    Screenshot of additional payments screen.

    Tips: 

    If you are uncertain of the Wage Type number, use the match code.

    To make an adjustment to Paid Family and Medical Leave (PFML) premium deductions:

    • Enter the appropriate employee-related PFML adjustment wage type for Family Leave or Medical Leave.
      • Use a positive amount to deduct the premium from the employee.
      • Use a negative amount to refund the premium to the employee.
    • Enter the appropriate employer-related PFML adjustment wage type for Medical Leave.
      • Use a positive amount to deduct the premium from the employee.
      • Use a negative amount to refund the premium to the employee.

    Note: The employer-related PFML adjustment wage type is not currently available. As a temporary solution, create an exemption for Tax Type 100 on Other Taxes US (0235) infotype and JV the premium to the agency’s General Ledger.

    • If a PFML liable employee is transferring mid-period between agencies or moving between non-bargaining unit and bargaining unit positions:
      • Exempt the employee from PFML Tax Types 87, 99, and 100 in the Other Taxes US (0235) infotype for the period of transfer.
      • Create manual adjustments in the Additional Payments/Deductions (0015) infotype to process the correct tax.  Please note, the Other Taxes US (0235) infotype is based on the check date.
        • Losing Agency: Adjustment is dated effective the last working day with the agency. Note: Adjustment(s) must be completed in the current period. PFML wage types will not retro.  
        • Gaining Agency: Adjustment is dated effective the last day of the current pay period.

    PFML adjustments for employees moving between non-bargaining unit and bargaining unit positions mid-period will be necessary for a limited time until a successor agreement is implemented for bargaining unit employees. During this time, premiums are owed only for the pay that is associated with non-bargaining unit employees.

    Refer to the Washington Paid Family & Medical Leave program on the Employment Security Department’s website for information on PFML employee/employer rates.

  7. Click the Enter button to validate the information.

  8. Click the Save button.