Leave of Absence Action - Create Return from Leave of Absence

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Procedure Updated: 
10/31/18

Use this procedure to return an employee from an active or inactive leave of absence.

Tips: 

Please notify your agency’s Payroll Processor, Benefits Processor, and/or Time Management Processor of the employee’s return from a leave of absence. These roles do not make entries through the Return from Leave of Absence (PA40) action, but they may need to make changes to the employee’s record upon the employee’s return.

Be sure to communicate with your Payroll Processor before entering a retroactive action.

  1. Enter transaction code PA40 in the command field and click the Enter button.

    Screenshot of command field.

  2. Complete the following fields:

    • Personnel no.
    • From

    Screenshot of personnel number field.

    Tips: 

    The From date is the first day the employee returns to work.

  3. Click Enter to populate the employee information.

  4. Under Personnel Actions, click the box to the left of Return from Leave of Absence.

    Screenshot of personnel actions screen.

  5. Click the Execute button to begin the transaction.

  6. Complete the Actions (0000) infotype.

    The following field is mandatory:

    Screenshot of actions infotype.

  7. Click the Enter button to validate the information.

  8. Click the Save button.

  9. Review the Organizational Assignment (0001) infotype and make any applicable changes.

    Screenshot of organizational assignment infotype.

    Tips: 

    The Organizational Assignment data fields will carry over from the previous infotype.

  10. Click the Enter button to validate the information.

  11. Click the Save button.

  12. Review the Date Specifications (0041) infotype and make any applicable changes. If no changes are needed, click Next Record and skip to step 15.

    Screenshot of date specifications screen.

    Tips: 

    The Date types and dates will carry over from the previous infotype.

    If the employee was on an extended leave of absence, you may need to adjust several of their dates on the Date Specifications (0041) infotype.  For rules about adjusting dates, refer to WAC 357 and collective bargaining agreements.

    For more information on calculating date adjustments, refer to the Date Adjustments Guide.

  13. Click the Enter button to validate the information.

  14. Click the Save button.

  15. You will be taken back to the Personnel Actions screen.

    Tips: 

    If an existing Monitoring of Tasks record needs to be maintained for the employee, refer to the Monitoring of Tasks -  Update Status or Extend Record procedure.

    If additional tasks need to be created, refer to the Monitoring of Tasks - Create New Record procedure.

    If the employee was on an extended leave of absence and needs to have their periodic increment date adjusted, refer to the Basic Pay - Add Next Increase Date procedure. Again, for rules about adjusting dates, refer to WAC 357 and collective bargaining agreements.