Technical Requirements

HRMS (SAP) Access

There are two methods for accessing HRMS: SAP GUI Windows client, and the HRMS Portal. SAP GUI and the Web GUI option from the HRMS Portal are available to professional users only. The following areas will assist in accessing both the SAP GUI and the HRMS Portal:

SAP GUI Windows Client Software

SAP GUI is the preferred access method for frequent HRMS users, and must be used when the user:

  • Needs full scope of HRMS functionality
  • Uses Windows oriented applications in conjunction with HRMS (Microsoft Office and etc.)
  • Requires multiple user sessions (maximum of 6)
  • Creates Ad Hoc reports
  • Prints extremely large reports
  • Accesses Business Explorer
  • Requires file transfers

The HRMS Portal

The HRMS Portal provides secure access to the State's Employee, Employee Self Service applications. Some professional users access system reports from the portal.

Employee Self Service (ESS) - All State Employees

Employee Self Service is an online application that gives Washington State Employees secure, password-protected access to:

  • View and print your earnings statement for the current pay period
  • View and update your permanent and mailing address
  • View and update your emergency contact information
  • View and update your e-mail address
  • Submit Leave requests (some State agencies)
URL, access from anywhere
User ID: PERNR (Personnel Number) or work email address (e.g. "00123456", ""
Password ESS Portal Password or work Network Logon password if using work email address as User ID

SAP through the web browser (Web GUI)

Web GUI is provided as an option to professional users who access HRMS through the HRMS Portal. Web GUI is intended for casual and occasional users who do not require the full scope of functionality in HRMS.

Web GUI is a good option when the user:

  • Does not use Microsoft Windows-oriented applications in conjunction with HRMS
  • Is set up as a zero administration client
  • Does not have SAP GUI installed on their PC
  • Opens only a single user session

Web GUI Resources

  • Web Browser Technology Requirements
  • Web Browser Connection Test

BI Reports and/or Web GUI - Designated Users Only

BI Reports on the HRMS portal allow both BI End Users and BI Power Users to view reports and to add/remove rows or columns, filter and sort report results, etc.

Web GUI on the HRMS portal allows designated HR administrators certain access to the HRMS system through a Web Browser.

The access method to BI Reports and/or Web GUI depends on whether your agency is on the state government network (SGN) using the statewide Enterprise Active Directory (EAD).

URL, access from SGN, Single Sign-On Capable
URL, access from anywhere
User ID Email Address
Password Current network (Windows) password
Non-SGN/Non-EAD Users
URL, access from anywhere
User ID Domain\Network ID, e.g. "eclient\miked"
Password New BI/WebGUI Portal Password

All current SAP GUI updates and patches can be downloaded from this page.

HRMS Interface file transfer - Instructions are primarily upgrades for downloading and uploading HRMS interface files. See instruction (PDF).

Downloads are primarily upgrades and patches for applications that reside on the desktop, or agency networks and enable interaction with HRMS.

SAP GUI 7.40 and Patch 12 is available for download. If this is an initial download, Patch 12 will be included. If you installed SAP GUI 7.40 prior to August 1, 2017, you will need to download the updates in Patch 12.

Older versions of the SAP GUI interface remain viable, but are no longer supported. If you have issues with the SAP GUI interface with HRMS, we recommend that you download version 7.40 prior to requesting support. See available downloads below. Always review instructions prior to downloading.

Current Version and Patches - the following are the most recent updates and patches. Scroll down to view entire list.

Download name Version/ Patch Level Last Updated Tips and Instructions Download files

SAP GUI 7.40 Installation package



SAP 7.40

Patch 12


This SAP GUI 740 Installation is brand new version of SAP GUI and includes SAP GUI 7.40 and BI for SAP GUI. Be sure to review Installation instructions prior to starting the installation. If this is an initial download, Patch 12 is included in this installation package. SAP GUI 7.40 downloaded prior to 08/01/2017 should refer to the Patch 12 install below.

Be sure to review Installation instructions prior to starting download.
SAP GUI 7.40 Installation instructions SAP 7.40 06/05/2017 SAP GUI 7.40 Installation instructions for Windows XP, Windows 7, Windows 8/10, and Windows Vista Operating Systems. Installation instructions file SAPGUI 740 install.pdf can also be found inside of the SAPGUI740PRO folder after you unzipped it.
SAP GUI 7.40 Patch 12

Dated 7/31/17
Patch 12 07/31/2017 The SAP GUI 7.40 patch 12 can be accessed by clicking on SAPGUI740_PL12.exe file link in the Download Files. SAPGUI740_PL12.exe
Enable .NET n/a 8/8/17 Windows 10 installation will require enabling the .NET Framework 3.5 (including .NET Framework 2.0 & 3.5) prior to launching the SAPGUI740Installer.cmd file. Instructions to enable .NET Framework 3.5
sncgss32.dll files n/a 06/05/2017 Single Sign on (SSO) agency will need an additional sncgss32.dll file. This file is also can be located in the If a new saplogon.ini file is needed, please contact the WaTech Support Center for assistance.
SAP GUI 7.40 BI Patch BI 7.40 patch 9 9/25/17 BI patch 9 is the most recent patch available for download. This download is not mandatory. BI 7.40 patch 9
BI Single Sign On (SSO) Configuration Instructions n/a 06/05/2017 BI SSO Configuration for users access BI BEx reporting using SAP GUI 7.40 with SSO credential. Download the BI SSO Configuration.pdf file
Trouble shooting     This document may help you trouble shoot issues you are having in the download of SAP GUI. Trouble Shooting document