The following message is for agencies who use MyPortal for leave processing only. We have discovered a change in how MyPortal reacts with a direct supervisor or manager vacancy in relation to substitutions. Previously, we automated HRMS to delimit the B002 -is Line supervisor and A012- Manages relationships during the PA40 Separation action to create efficiencies for the processor. This auto-delimit process allowed for leave requests in Employee Self Service to roll to the next supervisor/manager in the org structure when a supervisor/manager separated. In ESS, delimiting these relationships was necessary to prevent leave requestors from receiving an error when they attempted to submit leave.
In MyPortal, the auto-delimit of the B002 –is Line supervisor and A012- Manages relationships during separations may result in a supervisor not being able to select a substitute.
What do I need to do? If a supervisor/manager indicates they cannot assign a substitution because the list is empty in MyPortal, ask your Organizational Management Processor to manually reactivate the B002 -is Line supervisor and A012- Manages relationships on the position of the separated supervisor in HRMS. Instructions are below.
Note: This is a temporary work-around until a permanent solution is implemented.
Within PO13:
Enter the position number of the separated supervisor.
Click Enter to populate the position information.
Click the All button in the Period selection box.
On the Active tab, select the Relationships radio button.
Click the Overview button.
Select the radio button to the left of the A012 – Manages
Click the Change button.
Update the Valid To date to 12/31/9999.
Click the Enter button to validate the information.
Click the Save button.
Select the radio button to the left of the B002 – Is Line supervisor
Click the Change button.
Update the Valid To date to 12/31/9999.
Click the Enter button to validate the information.
Click the Save button.
Repeat steps for additional B002 – Is Line supervisor relationships if necessary.
