Additional Payments - Create One-Time Payment or Deduction

Procedure Updated: 
01/04/19

Use this procedure to create a one-time payment or deduction on the Additional Payments (0015) infotype for an employee.

Tips: 

Depending on the wage type selected for the additional payment or deduction, the amount may automatically populate.

If the employee requires a monthly deduction, use the Recurring Payments/Deductions (0014) infotype.

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Screenshot of command field.

  2. Step 2

    Complete the following field:

    • Personnel no.

    Screenshot of personnel number.

  3. Step 3

    Click Enter to populate the employee information.

  4. Step 4

    On the Payroll tab, click the box to the left of Additional Payments.

    Screenshot of payroll tab.

  5. Step 5

    Click the Create Button

  6. Step 6

    Complete the following fields:

    • Wage Type
    • Amount
    • Date of Origin

    Screenshot of additional payments screen.

    TIPS:
    • If you are uncertain of the Wage Type number, use the match code.

    • To make an adjustment to Paid Family and Medical Leave (PFML) premium deductions:

      • Enter the appropriate employee-related PFML adjustment wage type for Family Leave or Medical Leave.
        • Use a positive amount to deduct the premium from the employee.
        • Use a negative amount to refund the premium to the employee.
      • Enter the appropriate employer-related PFML adjustment wage type for Medical Leave.
        • Use a positive amount to deduct the premium from the employee.
        • Use a negative amount to refund the premium to the employee.

      Note: The employer-related PFML adjustment wage type is not currently available. As a temporary solution, create an exemption for Tax Type 100 on Other Taxes US (0235) infotype and JV the premium to the agency’s General Ledger.

      • If a PFML liable employee is transferring mid-period between agencies or moving between non-bargaining unit and bargaining unit positions:
        • Exempt the employee from PFML Tax Types 87, 99, and 100 in the Other Taxes US (0235) infotype for the period of transfer.
        • Create manual adjustments in the Additional Payments/Deductions (0015) infotype to process the correct tax.  Please note, the Other Taxes US (0235) infotype is based on the check date.
          • Losing Agency: Adjustment is dated effective the last working day with the agency. Note: Adjustment(s) must be completed in the current period. PFML wage types will not retro.  
          • Gaining Agency: Adjustment is dated effective the last day of the current pay period.
    • PFML adjustments for employees moving between non-bargaining unit and bargaining unit positions mid-period will be necessary for a limited time until a successor agreement is implemented for bargaining unit employees. During this time, premiums are owed only for the pay that is associated with non-bargaining unit employees.

    • Refer to the Washington Paid Family & Medical Leave program on the Employment Security Department’s website for information on PFML employee/employer rates.

  7. Step 7

    Click the Enter button to validate the information.

  8. Step 8

    Click the Save button.