Rehire Action (PA) - Correct Erroneous Rehire Date

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Procedure Updated: 
08/10/2022

Use this procedure to correct the rehire date of an employee who had an incorrect effective date entered during the rehire action.

Tips: 

If any rehire entries were made by the payroll, benefits, or time and attendance processors, please contact them to delete all infotype records created during their portions of the erroneous rehire action. Additionally, it is important to work with your payroll office to identify and remedy any over/underpayment situations if necessary.

Effective Dates for all records should follow the Effective Dating Infotypes guidelines.

Always correct the Organizational Assignment (0001) infotype last. This will ensure that you still have security access to the employee while making corrections.

This is a generalized example of correcting a Rehire Date. The steps may vary depending on the infotypes that were created/updated during the Rehire Action. For specific instructions, please contact HereToHelp@ofm.wa.gov.

Please Note: For this example, we will use an employee whose incorrect Rehire Date was 10/1/2019. Each infotype created during the erroneous Rehire Action will be deleted and a correct PA40 rehire action will be entered.

  1. Step 1

    Contact the time and attendance, benefits, and payroll processors to notify them that the employee’s rehire date is not accurate in HRMS. Request that they delete all records created during their portion of the erroneous rehire action. They should refer to the Rehire Action (PY) - Correct Erroneous Rehire Date and Rehire Action (BN) - Correct Erroneous Rehire Date procedures.

    TIPS:
    • Once the time and attendance, benefits, and payroll processors have completed their deletions, the personnel administration processor will move forward with deleting all records created during their portion of the rehire.

  2. Step 2

    Enter transaction code PA30 in the command field and click the Enter button.

    Command field with transaction code PA30.

  3. Step 3

    Complete the following fields:

    • Personnel no.

    Personnel no. field selected.

  4. Step 4

    Click Enter to populate the employee information.

  5. Step 5

    Select All radio button in the Period Selection box.

    Period Selection ALL selected.

  6. Step 6

    On the Addtl. Personal Data Tab, select the Communication radio button.

    Addtl. Personal Data tab with Communication selected.

  7. Step 7

    Click the Overview button.

  8. Step 8

    Click the box to the left of the E-mail record with the erroneous Start Date.

    E-mail record selected.

  9. Step 9

    Click the Delete button.

    Delete Communication record selected

  10. Step 10

    Click the Delete button.

    TIPS:
    • After clicking Delete, you will be taken back to the Addtl. Personal Data tab.

  11. Step 11

    On the Addtl. Personal Data tab, select the Telework/Flex Work (Employee) radio button.

    Addtl. Personal Data tab with Telework/Flex Work (Employee) selected.

  12. Step 12

    Click the Overview button.

  13. Step 13

    Select the Telework/Flex Work (Employee) record radio button with the erroneous Start Date.

    Telework/Flex Work (Employee) record selected.

  14. Step 14

    Click the Delete button.

    Telework/Flex Work (Employee) delete record selected.

  15. Step 15

    Click the Delete button.

    TIPS:
    • After clicking delete, you will be taken back to the Addtl. Personal Data tab.

  16. Step 16

    On the Basic Personal Data Tab, select the Date Specifications radio button.

    Basic Personal Data tab with the Data Specifications selected.

  17. Step 17

    Click the Overview button.

  18. Step 18

    Select the record prior to the Rehire Record radio button.

    Date Specifications record selected.

    TIPS:
    • During the Rehire Action, a new Date Specifications record was created. By selecting and extending the prior record, HRMS will delete the record created during the Rehire Action (see Tip in Step 21).

  19. Step 19

    Click the Change button.

  20. Step 20

    Update the To date to 12/31/9999.

    Date Specifications dates record selected.

  21. Step 21

    Click the Enter button to validate the information.

    TIPS:
    • Message will appear at bottom of screen.

      This entry deletes a record message selected.

  22. Step 22

    Click the Save button

  23. Step 23

    Click the Back button to return to Basic Personal Data Tab.

  24. Step 24

    On the Basic Personal Data tab, select the Actions radio button.

    Basic Personal Data tab with Actions selected.

  25. Step 25

    Click the Overview button.

  26. Step 26

    Select the Rehire record with the erroneous start date radio button.

    Actions erroneous Start Date record selected

  27. Step 27

    Click the Delete button.

    Delete Actions record selected.

  28. Step 28

    Click the Delete button.

    TIPS:
    • Message(s) will appear at bottom of screen.

      Previous record message selected.

      Record deleted message selected.

       

  29. Step 29

    Click the Back button to return to Basic Personal Data Tab.

  30. Step 30

    On the Basic Personal Data tab, select the Organizational Assignment radio button.

    Basic Personal Data tab with Organizational Assignment selected.

  31. Step 31

    Click the Overview button.

  32. Step 32

    Select the record prior to the rehire record radio button.

    Organizational Assignment record selected.

  33. Step 33

    Click the Change button.

  34. Step 34

    Update the To date to 12/31/9999.

    Change Organizational Assignment To date selected.

  35. Step 35

    Click the Enter button to validate the information.

  36. Step 36

    Click the Save button.

    TIPS:
    • Message will appear at bottom of screen.

      Message Record deleted selected.

    • Verify that the position relationship created with the Rehire Action has been removed in PO13D. If the position to person relationship still exists in PO13D, contact the organizational management processor to assist in manually removing it.

  37. Step 37

    Follow the Rehire Action (PA) - Create Rehire Action procedure to enter a new Rehire Action with the correct rehire date for the employee.