Agencies must assign the appropriate Affordable Care Act (ACA) Status Code to the employees identified by the Health Care Authority (HCA) on the attached spreadsheet. There are two different types of errors; the ACA code is missing, and the ACA code is incorrect. Refer to HCA's Employee Status Code Instructions to determine the correct ACA code.
Agencies should be sure to correct their missing or incorrect codes before December 4, 2025, by 8 p.m. Failure to provide requested ACA Status Codes may cause employer penalties.
Click on the + to the left of your personnel area.
If the code is missing, the personnel number impacted will have no entry in the ACA code column.
If the code is incorrect, the personnel number impacted will have the incorrect code listed in the ACA code column.
To correct a missing or incorrect ACA Status Code, follow the steps in the Planned Working Time - Change Existing Record procedure and use the effective date of the pay period that the employee is reported on the spreadsheet. This will not cause retroactivity as long as no other data on the Planned Working Time record is changed.
If you aren't sure about which code to use, contact HCA at 800.700.1555.
