In preparation for the ongoing work effort to support automated HRMS out of state tax processing, OFM continues to identify needs to ensure successful and efficient out of state address tracking, and in the future, tax processing. In reviewing current address data within HRMS, OFM identified a high number of current Addresses (0006) infotype records containing bad or invalid data. Having correct data within the Addresses infotype records, whether the employee lives out of state or not, is crucial for future enterprise policy decisions, monitoring, and reporting of where employees live and work.
OFM is requesting that agencies complete an audit to clean up employee permanent residence and mailing address data. This request is not limited to agencies with out of state employees or out of state records.
2. Once executed, save your spreadsheet so you can return to it later if necessary.
3. Review the data to identify errors. Items to consider are:
Ensure addresses are valid (missing digits in zip code, invalid cities, etc.)
County code should reflect one of the available selection options
Any addresses outside of WA should have the county code set to 40 – Out of State
4. To update an employee’s address and eliminate incorrect address information, use the Addresses – Copy and Update Record user procedure. Or ask employees to correct their records on the My Addresses tile in MyPortal.
As an additional assistance suggestion, USPS offers Address Lookup tools available on their website.
Agencies should complete this audit no later than May 19, 2023.
