OFM Service News – HRMS Release Notes – 5B

Wednesday, August 26, 2020 - 15:01
OFM ITS Service News

 

OFM has implemented the following changes and improvements to the Human Resources Management System (HRMS).

MyPortal

  • Session Time Out - MyPortal session had been updated to time-out after 10 minutes of inactivity. Previously, MyPortal time-out was following 19 minutes of inactivity.

Human Resource Management System (HRMS)

  •  Action Reason F1 Help - The HRMS Data Stewards and State Human Resources have revised the data definitions for three Action Reasons: Non-Perm to Permanent, Probationary, and Promotion. The updated definitions can be found in the HRMS Data Definitions Resource Guide and by using HRMS F1 Help.
  • Date Type - The “Prior PID” Date Type selection has been renamed to “PID” in HRMS and the data definition has been revised. The updated definition can be found in the HRMS Data Definitions Resource Guide and by using HRMS F1 Help.

This revision was initiated by State HR Labor Relations and vetted with the HRMS Data Stewards due to the need to track periodic increment dates for represented employees when they are hired and not eligible for a periodic increment at that time (such as hired at step L).

  • Pay Adjust Reason - Seven Pay Adjust Reason selections have been renamed and the data definitions have been revised. The updated definitions can be found in the HRMS Data Definitions Resource Guide and by using HRMS F1 Help.

The following Pay Adjust Reason selections have been renamed in HRMS:

Old Pay Adjust Reason Name New Pay Adjust Reason Name
07

Y Rate (Non WMS Only)

Y Rate / W Rate

09

WMS Raise – Growth/Development

Salary Adjust – Growth/Develop

23

Add WMS Extraordinary Resp

ZDNU-Add WMS Extra Resp

24

Remove WMS Extraordinary Resp

ZDNU-Remove WMS Extra Resp

05

W Rate (WMS Only)

ZDNU-W Rate (WMS Only)

08

WMS Raise – Int Slry Rel Prob

ZDNU-WMS Raise – Int Slry Rel

10

WMS Raise – Recruit/Retention

ZDNU-WMS Raise – Recruit/Ret

The HRMS Data Stewards and State Human Resources requested these changes; the goal was to consolidate the codes by eliminating separate reasons for WMS employees. Selections beginning with “ZDNU” are now obsolete and should not be used.

For questions on any of the revised definitions and intended use, refer to your agency HRMS Data Steward or StrategicHR@ofm.wa.gov.

HRMS Release Information

This was a planned release of changes and improvements to HRMS based off of the HRMS Release Management process and schedule. As we are continuously working on improvements to better assist and support our professional users, HRMS Releases take place two times a month.

Questions?

OFM Help Desk

 

     OFM Help Desk

     HereToHelp@ofm.wa.gov

     360.407.9100