Leave of Absence for Service in an Elective Office and Legislative Service
State Human Resources requested new HRMS codes in response to recent rulemaking regarding a leave of absence for service in an elective office (RCW 41.04.120) and for legislative service (RCW 49.100.020).
An employer must grant a temporary leave of absence (unpaid) to an employee for having been elected or appointed to an elective office in accordance with RCW 41.04.120.
An employer must grant a temporary leave of absence (unpaid or the employee may substitute any combination of accrued paid leave) to an employee who is a member of the state Legislature in order for the employee to perform any special duty as a member of the legislature during regular and special legislative sessions in accordance with RCW 49.100.020.
New HRMS Reason for Action Codes
The following Action Reason codes have been added to HRMS to support this change. The new Action Reason codes are effective July 1, 2022:
Action Type
Reason for Action Code #
Reason for Action Code Name
Leave of Absence – Active
44
Elective Office/Leg Service
Leave of Absence – Inactive
29
Elective Office/Leg Service
Return from Leave of Absence
46
Elective Office/Leg Service
State Human Resources have created new data definitions for these Action Reasons. The updated definitions can be found in the HRMS Data Definition Resource Guide and by using HRMS F1 Help.
New HRMS Absence Types
The following Absence Types have been added to HRMS to support this legislative change. The new Absence Types will be available in HRMS and MyPortal. The new Absence Types are effective July 1, 2022:
Absence Type Name
Absence Type #
Payroll Processing Wage Type
Vac Lv Leg Servc
9500
1305
Sick Lv Leg Servc
9501
1310
LWOP Elect Offc/ Leg Servc
9502
1261
Comp Lv Leg Servc
9503
1338
Exchng Lv Leg Servc
9504
1307
Pers Hol Leg Servc
9505
1315
Pers Lv Leg Servc
9506
1368
Recog Lv Leg Servc
9507
1325
Agencies with outside leave systems should update their time recording systems accordingly.
Questions?
For questions on any of the new definitions and intended use, refer to your agency HRMS Data Steward or StrategicHR@ofm.wa.gov. For technical questions on entry or use within HRMS:
