Final Day 4 in Dec - Reconcile out-of-state taxes for the year and follow applicable state and local tax entity reporting requirements. Each tax entity may have year-end filing requirements. HRMS does not automatically generate any filing reports or forms for Oregon or Idaho taxes. Agencies are responsible for independently fulfilling all out-of-state tax reporting requirements.
Late-Dec – Begin agency planning and preparation for Annual Sick Leave buyout process:
Late-Dec - 3rd run of EVS Verification Failure Report to check for employees who have a mismatch in their SSN or Name provided. Work with your Personnel Administration Processor to make any corrections on the Personal Data (0002) infotype, refer to the Personal Data - Change Existing Record procedure.
1st Day 4 in Dec - Balance 941 to W-2.
Final Day 4 in Dec - Balance 941 to W-3. Add each 941 quarterly total to ensure this amount matches your W-3 total for the year.
Mid-December - Verify that accounts payable has all IRS Form 1099-MISC data needed for amounts paid to the claimant of deceased employees' estates.
Final Payroll Cutoff in Dec (Final Days 0-4) - Ensure your agency runs each report identified in the HRMS Processor Guide - by Pay Period meticulously. If you have any questions or concerns, please contact HereToHelp@ofm.wa.gov immediately.
1st Day 4 in Dec - Key final payroll master data updates into HRMS in anticipation for final payroll cutoff. Verify no errors are immediately present following master data updates with frequent Payroll Simulations.
Final Day 4 in Dec - Research employees locked out of the 12/24 payroll. Take appropriate cross-calendar year actions to pay and correct employee. This includes but is not limited to: pay employee outside of system, enter manual YTD adjustments, cross-calendar year overpayment collections, etc.
1st Day 4 in Dec - Research and correct employees locked out of 12/10 payroll. Prepare for pay period 24, Payroll and Tax Reporter roles should work together to ensure everything is in balance.