Late-Dec – Begin agency planning and preparation for Annual Sick Leave buyout process:
Final Day 4 in Dec - Research employees locked out of the 12/24 payroll. Take appropriate cross-calendar year actions to pay and correct employee. This includes but is not limited to: pay employee outside of system, enter manual YTD adjustments, cross-calendar year overpayment collections, etc.
Late-Dec - 3rd run of EVS Verification Failure Report to check for employees who have a mismatch in their SSN or Name provided. Work with your Personnel Administration Processor to make any corrections on the Personal Data (0002) infotype, refer to the Personal Data - Change Existing Record procedure.
Final Day 0 in Dec - Final Offcycle Workbench for the year. Once the final Day 0 concludes, agencies will no longer to be able to process an Offcycle workbench for the closing year. If this deadline is missed, manual adjustments will be required.
1st Day 4 in Dec - Balance 941 to W-2.
Final Day 4 in Dec - Balance 941 to W-3. Add each 941 quarterly total to ensure this amount matches your W-3 total for the year.
Mid-December - Verify that accounts payable has all IRS Form 1099-MISC data needed for amounts paid to the claimant of deceased employees' estates.
1st Day 4 in Dec - Key final payroll master data updates into HRMS in anticipation for final payroll cutoff. Verify no errors are immediately present following master data updates with frequent Payroll Simulations.
Final Payroll Cutoff in Dec (Final Days 0-4) - Ensure your agency runs each report identified in the HRMS Processor Guide - by Pay Period meticulously. If you have any questions or concerns, please contact HereToHelp@ofm.wa.gov immediately.
1st Day 4 in Dec - Research and correct employees locked out of 12/10 payroll. Prepare for pay period 24, Payroll and Tax Reporter roles should work together to ensure everything is in balance.