Mid-Jan – Receive opt-in/opt-out forms from employees for Annual Sick Leave buyout. For employees who have opted in:
1st Week in January – Begin processing Annual Sick Leave buyout:
Reporting Only Agencies should follow the Sick Leave Buyout – Reporting Only Agency Determine Eligibility/Calculate Sick Leave Buyout process
3rd Week in Jan - File Year End forms with federal, state and local tax authorities.
Mid-Jan - Download your agency W-2 spool files to begin preparation for mailing. Save spool files for your records. HRMS will retain spool files until the last business day in January.
1st Week in Jan - Deadline for Manual Year-to-Date (YTD) adjustments for previous calendar year to be entered into HRMS. REMINDER: This cutoff will also include manual adjustments for other state withholding taxes.
2nd Week in Jan - Target date for new LNI Rate implementation. Once implemented, agencies will need to verify rates.
Mid-Jan - Ensure that all IRS Forms 941/941X/W-2/W-2c are in balance prior to sending off IRS Form 941 for 4th quarter. Forms are due January 31st.
Mid-Jan - Once W-2 processing has completed, review and work through any errors and warnings present on the W-2 log manager.
3rd Week in Jan - OFM will reactivate Tax Reporter role.
2nd Week in Jan - OFM will deactivate Tax Reporter Role. Prior to deactivation, all manual adjustments should be complete in HRMS. Deactivation period is approximately one week.