Run the Enterprise Reporting General Ledger Analysis Flexible Report for Fund 035 after AFRS has closed for the month. This report will show detailed accounting activity for all GLs in Fund 035 for the month.
Run the Enterprise Reporting General Ledger Trial Balance Report for Fund 035 after AFRS has closed for the month. This report will assist in determining what your agency’s General Ledger balances are in Fund 035 as of the end of the month.
Calculate holiday pay for hourly employees ensuring you are following SAAM guidelines. Refer to SAAM Manual 25.30.30.b for calculations.
Use the monthly HCA reports you have received from HCA, the Reconciliation Template found on the OFM website, and the Health Care Reconciliation Report to reconcile the differences between Pay1 and HRMS amounts related to Account 035/GL 5181 and W-2 reporting requirements. Use the Health Insurance Sample Reconciliation and Instructions resource as needed.
Run the Wage Type Reporter to ensure the wage types processing are in accordance with your expectation. Run this report for Wage Type 3005 - Garnishment: Writs to assist in balancing GL 5189.
Run the Payroll Journal Voucher Report to display records of money being transferred between agencies or out of HRMS as a result of payroll processing. This report will assist in reconciliation of GLs 1324, 5180, and 5187. Be sure to utilize the Report IDs 13 and 14 to identify mid-period transfers.
Run the Payroll Posting Report to check for accounting or funding discrepancies in payroll processing. This report will assist in reconciliation of GLS 1324, 5124, 5145, 5180, 5181, 5183, 5187, 5189, and 5199.
Run the Display Stored Payroll Results if you find an employee who is out of balance. This will allow you to look at the detail of what was processing, any arrears activity, and if there is retroactivity that may need to be accounted for.