If 941 is out of balance, run a Test Form 941-X for Employer’s Quarterly Federal Tax Return. Verify information is correct, your agency is in balance in relation to your agency's W-3 (total of wages, withholding, etc.), and you are ready to generate your 941-X in production.
If necessary, generate Form 941-X in production. You cannot generate a 941-X unless you have run a Form 941 in production and there are corrections or changes to be made to the past quarter. When completing a 941-X in production, you should never enter a Generation Date.
Run a Test Form 941 Employer’s Quarterly Federal Tax Return. Verify information is correct, your agency is in balance in relation to your agency's W-3 (total of wages, withholding, etc.), and you are ready to generate your 941 in production.
Generate a Production Form 941 Employer’s Quarterly Federal Tax Return.
Once your Form 941 has been generated in production, signed by the designated authority, and mailed, complete the Form 941 Generation Date. The Generation Date should equal the date that the form was signed.
Attend the Personnel Payroll Association (PPA) meeting. Visit the PPA website for details on time, date, and location. Sign up for the OFM dl SWA Contacts distribution list by emailing OFM Statewide Accounting at OFMAccounting@ofm.wa.gov to receive meeting agendas and handouts.
Run the 3rd Party Payroll Reconciliation to verify IRS - EFTPS vendor (vendor number 2181700).
Late-Oct - Create an internal checklist cutoff calendar to identify agency deadlines and create a communication plan for items such as:
Early-Nov - Review the current year Tax Reporter production runs for 941s to ensure all quarters have been executed and generation dates entered correctly.
3rd Week in Jan - File Year End forms with federal, state and local tax authorities.