1. Procedures
  2. Personnel Administration
  3. Communication
  4. Communication - Change Existing Record

Communication - Change Existing Record

 View Options:              Print
Procedure Updated: 
08/09/2022

Use this procedure to make a correction to an employee’s existing Communication (0105) infotype record.

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Command field with transaction code PA30.

  2. Step 2

    Complete the following fields:

    • Personnel no.

    Personnel no. field selected.

  3. Step 3

    Click the Enter button to populate the employee information.

  4. Step 4

    Click ALL in the Period Selection Box.

  5. Step 5

    On the Addtl. Personal Data tab, select the Communication radio button.

    Addtl. Personal Data tab with Communication selected.

  6. Step 6

    Click the Overview button.

  7. Step 7

    Select the record you wish to change.

    Record to change selected.

     

    TIPS:

    • WD1A identifies employees who will access Workday Financials during Phase 1a. Refer to one.wa.gov for more information about the OneWA program.

  8. Step 8

    Click the Change button.

    TIPS:

    • Using the Change button overwrites the existing record, and should only be used when making corrections.

  9. Step 9

    Verify the Start and To dates.

    Start and To dates verify selected.

    TIPS:

    • In most cases, the start and to dates should remain the same. Changing the start or to dates will delete the record being updated.

  10. Step 10

    Correct the following field:

    • System ID

    System ID selected.

    TIPS:

    • For E-mail (0010) records, enter the employee’s email address in the System ID field.

      If you are a MyPortal agency, it is highly recommended to use an employee’s work email address. This email address is used for password resets and the leave request notification process.

      For WD Financials Phase 1a Conversion (WD1A) records, enter the employee’s personnel number in the System ID field. Do not end date this record unless it is determined prior to conversion that the employee will not need access to Workday.

  11. Step 11

    Click the Enter button to validate the information.

  12. Step 12

    Click the Save button.