Communication - Change Existing Record

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Procedure Updated: 
08/20/21

Use this procedure to make a correction to an employee’s existing Communication (0105) infotype record.

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Screenshot of command field.

  2. Step 2

    Complete the following fields:

    • Personnel no.

    Screenshot of personnel number field.

  3. Step 3

    Click the Enter button to populate the employee information.

  4. Step 4

    Click ALL in the Period Selection Box.

  5. Step 5

    On the Addtl. Personal Data tab, click the box to the left of Communication.

    Screenshot of additional personal data tab.

  6. Step 6

    Click the Overview button.

  7. Step 7

    Click the box to the left of the record you wish to change.

    Screenshot of email records.

    TIPS:
    • WD1A identifies employees who will access Workday Financials during Phase 1a. Refer to one.wa.gov for more information about the OneWA program.

  8. Step 8

    Click the Change button.

    TIPS:
    • Using the Change button overwrites the existing record, and should only be used when making corrections.

  9. Step 9

    Verify the Start and To dates.

    Screenshot of Start and To dates.

    TIPS:
    • In most cases, the start and to dates should remain the same. Changing the start or to dates will delete the record being updated.

  10. Step 10

    Correct the following field:

    • System ID

    Screenshot of email fields.

    TIPS:
    • For E-mail (0010) records, enter the employee’s email address in the System ID field.

      If you are a MyPortal agency, it is highly recommended to use an employee’s work email address. This email address is used for password resets and the leave request notification process.

      For WD Financials Phase 1a Conversion (WD1A) records, enter the employee’s personnel number in the System ID field. Do not end date this record unless it is determined prior to conversion that the employee will not need access to Workday.

  11. Step 11

    Click the Enter button to validate the information.

  12. Step 12

    Click the Save button.