Date Specifications - Copy and Update Record
Use this procedure to copy an existing Date Specifications (0041) infotype record and update it with necessary changes. Using the Copy action will retain the history of the previous record.
Necessary changes to the Date Specifications (0041) infotype may include:
- Adding new date types
- Removing date types that are no longer needed
- Adjusting existing dates due to part-time employment, prior state service, or leave without pay.
Be sure to communicate with your payroll processor before entering retroactive changes to an employee's Date Specifications (0041) infotype record.
If you are retroactively adjusting date types that affect an employee’s leave accrual (Anniversary Date or Unbroken Service Date), this procedure may require a hand-off to the time and attendance processor, depending on the structure of your agency and your role at your agency. The time and attendance processor should refer to the Time Evaluation procedure to reevaluate the employee’s leave accruals.
Enter transaction code PA30 in the command field and click the Enter button.
Complete the following fields:
- Personnel no.
Click the Enter button to populate the employee information.
On the Basic Personal Data tab, select the Date Specifications radio button.
Click the Copy button.
Enter the appropriate Start and To dates.TIPS:
When using the Copy button, the Start Date will populate with the date of the existing record. Be sure to enter the new Start date to keep the history of the existing record.
The new, active record should have an end date of 12/31/9999.
Enter necessary changes to the Date Types and corresponding Dates.
Click the Enter button to validate the information.
Click the Save button.