Military Service - Change Existing Record

 View Options:              Print
Procedure Updated: 
01/14/20

Use this procedure to make a correction to an existing Military Service (0081) and/or Time Specification/Employ. Period (0552) infotype record.

Tips: 

This procedure takes you through the steps to correct both the Military Service (0081) and Time Specification/Employ. Period (0552) infotypes. If only one infotype needs correction, follow the steps to only update the infotype that has the incorrect data.

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Screenshot of command field.

  2. Step 2

    Complete the following fields:

    • Personnel no.

    Screenshot of personnel number field.

  3. Step 3

    Click Enter to populate the employee information.

    TIPS:
    • To correct the Time Specifications/Employ. Period (0552) infotype only, skip to Step 11. Otherwise, continue to Step 4 to correct the Military Service (0081) infotype.

  4. Step 4

    On the Addtl. Personal Data tab, click the box to the left of Military Service.

    Screenshot of additional personal data screen.

  5. Step 5

    Click the Overview button.

  6. Step 6

    Click the box to the left of the record you wish to correct.

    Screenshot of dates to correct.

  7. Step 7

    Click the Change button.

    TIPS:
    • Using the Change button overwrites the existing record and should only be used when making corrections.

  8. Step 8

    Correct the incorrect data on the infotype.

    Start and To date highlighted, Service type and Coast Guard also highlighted

    TIPS:
    • The Start date should be the start date of employee’s military service, and should match the employee’s Form DD214 or other appropriate documentation.

    • The To date should be the end date of the employee’s military service, and should match the employee’s Form DD214 or other appropriate documentation. If their service has not ended, then use 12/31/9999 as the end date.

  9. Step 9

    Click the Enter button to validate the information.

  10. Step 10

    Click the Save button.

    TIPS:
    • This is a dynamic action. Once the Military Service (0081) infotype is saved, the Time Specification/Employ. Period (0552) infotype will appear. If you do not need to make a correction to this infotype, click the Back button to return to Maintain HR Master Data (PA30).

      If you also need to correct the Time Specification/Employ. Period (0552) infotype, skip to Step 15.

  11. Step 11

    On the Addtl. Personal Data tab, click the box to the left of Time Specification/Employ. Period.

    Screenshot of additional personal data screen.

  12. Step 12

    Click the Overview button.

  13. Step 13

    Click the box to the left of the record you wish to correct.

  14. Step 14

    Click the Change button.

    TIPS:
    • Using the Change button overwrites the existing record and should only be used when making corrections.

  15. Step 15

    Correct the incorrect data on the infotype.

    Start to End date displayed with bigger panel

    TIPS:
    • The Start date should be the start date of employee’s military service, and should match the employee’s Form DD214 or other appropriate documentation.

    • The To date should be the end date of the employee’s military service, and should match the employee’s Form DD214 or other appropriate documentation. If their service has not ended, then use 12/31/9999 as the end date.

    • The Duration of validity period section and the Imputable Period section may not match:

      • The Duration of validity period is calculated based on the system’s start and end dates entered.
      • The Imputable period should be entered to show the actual days, months, and years recorded on the employee’s Form DD214.
  16. Step 16

    Click the Enter button to validate the information.

  17. Step 17

    Click the Save button.