Tax Reporter

3rd Week in Jan - File Year End forms with federal, state and local tax authorities.

Final Day 0 in Dec - Final Offcycle Workbench for the year. Once the final Day 0 concludes, agencies will no longer to be able to process an Offcycle workbench for the closing year. If this deadline is missed, manual adjustments will be required. 

Early-Dec - Prior to the first payroll run for the upcoming year,  identify and clear all existing overpayments or claims from current year. A current period claim is processed through wage type /561 and a claim from through wage type /563 in payroll processing. Claims can be identified easily running the Wage Type Reporter. 

Mid-Jan - Download your agency W-2 spool files to begin preparation for mailing.  Save spool files for your records.  HRMS will retain spool files until the last business day in January.    

1st Week in Jan - Deadline for Manual Year-to-Date (YTD) adjustments for previous calendar year to be entered into HRMS. REMINDER: This cutoff will also include manual adjustments for other state withholding taxes. 

2nd Week in Jan - Target date for new LNI Rate implementation. Once implemented, agencies will need to verify rates.

Mid-Jan - Ensure that all IRS Forms 941/941X/W-2/W-2c are in balance prior to  sending off IRS Form 941 for 4th quarter. Forms are due January 31st.

Mid-Jan - Once W-2 processing has completed, review and work through any errors and warnings present on the W-2 log manager.

3rd Week in Jan - OFM will reactivate Tax Reporter role. 

2nd Week in Jan - OFM will deactivate Tax Reporter Role.  Prior to deactivation, all manual adjustments should be complete in HRMS. Deactivation period is approximately one week.