Nov - Attend the Year-End Personnel Payroll Association (PPA) meeting. Visit the PPA website for details on time, date, and location. Sign up for the OFM dl SWA Contacts distribution list by emailing OFM Statewide Accounting at OFMAccounting@ofm.wa.gov to receive meeting agendas and handouts.
Mid-Feb - Hold an internal agency year-end debriefing meeting. Document lessons learned during year end in preparation for the next year-end.
Final Payroll Cutoff in Dec (Final Days 0-4) - Ensure your agency runs each report identified in the HRMS Processor Guide - by Pay Period meticulously. If you have any questions or concerns, please contact HereToHelp@ofm.wa.gov immediately.
1st Day 4 in Dec - Key final payroll master data updates into HRMS in anticipation for final payroll cutoff. Verify no errors are immediately present following master data updates with frequent Payroll Simulations.
Create any necessary manual time and attendance entries. Ensure all leave is entered appropriately and hours are completed for part-time, hourly, and other applicable employees.
Run a Time Transfer to ensure all manual CAT entries are transferred for your employees. Repeat Time Transfer, as necessary.
Create any necessary manual time and attendance entries. Ensure all leave is entered appropriately and hours are completed for part-time, hourly, and other applicable employees.
Remind employees and supervisors of approaching payroll cutoff. Employees should have all leave requests entered for the period and supervisors should finish processing leave requests accordingly.