1. Reports
  2. Personnel Administration
  3. Telephone Directory Report

Telephone Directory Report

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Procedure Updated: 
05/10/19

The purpose of the Telephone Directory report is to view data from employees’ Communications (0105) or Addresses (0006) infotype records.

  1. Enter transaction code S_AHR_61016354 in the command field and click the Enter button.

    Screenshot of command field.

  2. Complete the Key date section.

    Select one of the following radio buttons to determine the effective date of your report results:

    • Today
    • Other keydate

    Click to expand.

    Screenshot of Key Date section. Click to expand

    Tips: 

    The Other keydate radio button defaults to selected, but may be changed.

    If the Other keydate radio button is selected, a Key Date must be entered.

  3. Complete the Selection section.

    The following fields are optional:

    • Personnel Number
    • Employment status

    Screenshot of selection section.

    Tips: 

    The Selection section will assist in getting only the information needed. A selection is not required for each field.

    Additional fields can be added to the Selection section using the Further Selections button.

    The Employment status field defaults to exclude Withdrawn (0) employees, and is recommended for running this report.

  4. Complete the Selection criteria section.

    The following fields are optional:

    • Communication numbers
    • Postal code

    Screenshot of selection criteria section. Click to expand.

    Screenshot of Selection Criteria screen. Click to expand.

    Tips: 

    The Selection criteria section will assist in getting only the information needed. A selection is not required for each field.

  5. Complete the Output data section.

    One of the following radio buttons must be selected:

    • External connections
    • Internal communications

    Do not select the Extensions radio button.

    The following fields are optional:

    • Only known telephone numbers
    • With pers. Number
    • With address

    Do not select the As a directory box.

    Screenshot of output data section. Click to expand.

    Screenshot of Output Data selection. Click to expand.

    Tips: 

    The selection screen will default with the Extensions radio button selected. This selection is not recommended because it returns data from the Internal Data (0032) infotype that the State of Washington does not use.

    Selecting the External connections radio button will return data from the employee’s Addresses (0006) infotype.

    Selecting the Internal communications radio button will return data from the employee’s Communications (0105) infotype.

    Do not select the As a directory check box. Doing so will result in the error message “You cannot sort by directory”.

  6. Additional fields can be included in the report results by clicking the Sort order button and transferring Selection Options fields to the Sort fields section.

    Screenshot of options. Click to expand

    Screenshot of options. Click to expand

    Screenshot of standard selection options. Click to expand.

    Screenshot of standard selection options. Click to expand.

  7. Click the Execute button.

    Sample report results:

    Sample report results. Click to expand.

    Sample report results. Click to expand.

    Tips: 

    The report results columns are dependent on the selections made in the Output data section and the Sort order button, if used.