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Vacant Positions Report

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Procedure Updated: 
05/10/19

Use this report to identify positions with the Vacancy Indicator marked “Open” on the position’s Vacancy (1007) infotype. In addition, use this report to audit positions that indicate a vacancy but have a person assigned.

Tips: 

Consider using the Position Cost Distribution (ZHR_RPTFI1018) report to identify all positions, including vacant positions and associated data.

  1. Enter transaction code S_AHR_61016509 in the command field and click the Enter button.

    Screenshot of command field.

  2. In the Objects section, enter Organizational unit (O) as the Object type.

    Screenshot of objects section. Click to expand.

    Screenshot of Objects section. Click to expand.

    Tips: 

    The Object type must be set to organizational unit (O) when running the Vacant Positions report.

  3. In the Objects section, use the match code in the Object ID field to choose your Organizational units.

    Screenshot of objects section. Click to expand.

    Screenshot of Objects section. Click to expand.

  4. In the Reporting key date section, enter a Key Date.

    Screenshot of reporting key date section.

    Tips: 

    The Reporting key date section will determine the effective date of your report results.

    The Key date will default to today if no date is entered, but may be changed to another date.

  5. The Structure parameters section will default with the appropriate values for the Vacant Positions Report and should not be changed.

    Screenshot of structure parameters section.

  6. Click the Execute button to run the Vacant Positions report.

    Sample report results:

    Sample report results. Click to expand.

    Sample report results. Click to expand.

    Tips: 

    Columns included in the report results are based on the default layout for this report. The report layout can be changed, saved or a previously saved layout can be selected.

    The full column names will display when hovering the cursor over the column headings.

    This report only displays positions that have their Vacancy Indicator marked “Open” on the position’s Vacancy (1007) infotype.

    Vacant from/to column is based on the effective dates of the position’s Vacancy Indicator (1007) infotype.

    The Staffing status column is based on the position’s holder relationship on the Relationships (1001) infotype.

    • If the Staffing status shows “occupied until”, then the position’s vacancy indicator is marked “Open” but the position is occupied (has an active holder relationship).
    • If the Staffing status shows “Unoccupied since”, then the position’s vacancy indicator is marked “Open” and the position is unoccupied (does not have an active holder relationship).

The following table maps each field to the infotype:

Report Field Infotype Name Infotype Number
ID of organizational unit Org Unit Object 1000
Abbreviation of org. unit Org Unit Object 1000
Organizational unit Org Unit Object 1000
ID of position Position Object 1000
Abbr. of position Position Object 1000
Position Position Object 1000
Vacant from/to Vacancy 1007
Staffing status Relationships 1001