Additional Payments - Create One-Time Payment or Deduction

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Procedure Updated: 
01/04/19

Use this procedure to create a one-time payment or deduction on the Additional Payments (0015) infotype for an employee.

Tips: 

If the employee requires a monthly deduction, use the Recurring Payments/Deductions (0014) infotype.

The Wage Type Report (ZHR_RPTPY004) provides information about wage types, such as short text, permissibility, and amount. This report may be useful in identifying the correct wage type.

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Screenshot of command field.

  2. Step 2

    Complete the following field:

    • Personnel no.

    Screenshot of personnel number.

  3. Step 3

    Click Enter to populate the employee information.

  4. Step 4

    On the Payroll tab, click the box to the left of Additional Payments.

    Screenshot of payroll tab.

  5. Step 5

    Click the Create button.

  6. Step 6

    Complete the following fields:

    • Wage Type
    • Amount
    • Date of Origin

    Screenshot of additional payments screen.

    TIPS:
    • The Date of Origin can be any day within the pay period.

    • If you are uncertain of the Wage Type number, use the match code. Depending on the wage type selected for the additional payment or deduction, the amount may automatically populate.

    • If the Wage Type selected requires an amount and you have not created an entry in the Amount field, you will receive the following error:

      Screenshot of error message.

      Enter Amount and click Enter to correct.

    • If the Wage Type selected has a standard Amount/Rate/Max and cannot be changed, you will receive the following error:

      Screenshot of error message.

      Remove Amount and click Enter to correct.

    • Not all Wage Types will allow for retro activity. Run a Payroll Simulation to verify entries. If your correction is not visible in the Payroll Simulation, you will need to make adjustments in the current period. Refer to the Payroll Simulation report procedure.

    • To make an adjustment to Paid Family and Medical Leave (PFML) premium deductions:

      • Enter the appropriate employee-related PFML adjustment wage type for Family Leave or Medical Leave.
        • Use a positive amount to deduct the premium from the employee.
        • Use a negative amount to refund the premium to the employee.
      • Enter the appropriate employer-related PFML adjustment wage type for Medical Leave.
        • Use a positive amount to deduct the premium from the employee.
        • Use a negative amount to refund the premium to the employee.
    • If a PFML liable employee is transferring mid-period between agencies or moving between non-bargaining unit and bargaining unit positions:

      • Exempt the employee from PFML Tax Types 87, 99, and 100 in the Other Taxes US (0235) infotype for the period of transfer.
      • Create manual adjustments in the Additional Payments/Deductions (0015) infotype to process the correct tax. Please note, the Other Taxes US (0235) infotype is based on the check date.
        • Losing Agency: Adjustment is dated effective the last working day with the agency. Note: Adjustment(s) must be completed in the current period. PFML wage types will not retro.
        • Gaining Agency: Adjustment is dated effective the last day of the current pay period.
    • Refer to the Washington Paid Family & Medical Leave program on the Employment Security Department’s website for information on PFML employee/employer rates.

  7. Step 7

    Click the Enter button to validate the information.

  8. Step 8

    Click the Save button.