New Hire Action (PY) - Change Hire Date Before Day 4

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Procedure Updated: 
04/15/19

Use this procedure to change an employee’s start date on payroll infotypes after the new hire action has been completed and payroll has not run for the incorrect hire date (prior to Payroll Day 4). The personnel administration portion of the New Hire Action – Change Hire Date Before Day 4 must be completed first.

Tips: 

As a payroll processor, you will not process this action until you have received a new hire information packet with a corrected hire date from the personnel administration processor indicating they have completed their portion of the action.

This procedure may require hand-offs to other roles (such as benefits processor) depending on the structure of your agency and your role at the agency. Refer to the New Hire Change Entry Date user procedure for completing the benefits processor portion of the action.

  1. Step 1

    Enter transaction code PA41 in the command field and click the Enter button.

    Screenshot of command field.

  2. Step 2

    Complete the following field:

    • Personnel no.

    Screenshot of personnel number.

  3. Step 3

    Click Enter to populate the employee information.

  4. Step 4

    Click Execute to begin the transaction.

  5. Step 5

    Verify the Actions (000) infotype contains the correction action you need to execute.

  6. Step 6

    Click the Execute info group button.

    Screenshot of execute info group.

  7. Step 7

    Click Continue in the Execute info group dialog box.

    Screenshot of execute info group.

  8. Step 8

    Click the Next Record button until you reach Subtypes for infotype “Education” window.

  9. Step 9

    Click the Close button to by-pass Subtypes for infotype “Education” window.

    Screenshot of education infotype.

  10. Step 10

    Continue to click the Next Record button until you reach the Bank Details (0009) infotype.

  11. Step 11

    On the Bank Details (0009) infotype, change the Start Date to the correct date of hire.

    Screenshot of bank details screen.

  12. Step 12

    Click the Enter button to validate information.

  13. Step 13

    Click the Save button.

  14. Step 14

    On the Recurring Payments/Deductions (0014) infotype, verify the Start Date is the correct date of hire.

    Screenshot of change recurring payments screen.

  15. Step 15

    Click the Enter button to validate information.

  16. Step 16

    Click the Save button.

  17. Step 17

    On the Unemployment State (0209) infotype, verify the Start Date is the correct date of hire.

    Screenshot of change unemployment state screen.

  18. Step 18

    Click the Enter button to validate information.

  19. Step 19

    Click the Save button.

  20. Step 20

    On the Withholding Info W4/W5 US (0210) infotype, verify the Start Date is the correct date of hire.

    Screenshot of change withholding info screen.

  21. Step 21

    Click the Enter button to validate information.

  22. Step 22

    Click the Save button.

  23. Step 23

    On the Add. Withh. Info. US (0234) infotype, verify the Start Date is the correct date of hire.

    Screenshot of additional withholding screen.

  24. Step 24

    Click the Enter button to validate information.

  25. Step 25

    Click the Save button.

    Stop:
    • For the payroll processor, this will mark the end of the New Hire - Change Hire Date Before Day 4 action. After saving, click the Exit button and transfer the new hire information packet to the benefits processor who will continue the action. The benefits processor should refer to the New Hire Change Entry Date procedure to complete their portion of the action.