Additional Personal Data - Change Existing Record
Use this procedure to make a correction to an employee’s, race/ethnicity, military, veteran, disability, LGBTQ+, military spouse status, or Public Service Loan Forgiveness (PSLF) certification date on the Additional Personal Data (0077) infotype record.
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Step 1
Enter transaction code PA30 in the command field and click the Enter button.
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Step 2
Complete the following field:
- Personnel no.
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Step 3
Click Enter to populate the employee information.
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Step 4
On the Addtl. Personal Data tab, select the Additional Personal Data radio button.
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Step 5
In the Time period section, select All.
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Step 6
Click the Overview button.
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Step 7
Click the box to the left of the record you wish to correct.
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Step 8
Click the Change button.
TIPS:Using the Change button overwrites the existing record and should only be used when making corrections.
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Step 9
Enter the necessary changes to the record.
TIPS:In most cases, the Start and To dates should not be changed. Changing the Start or To dates will delete the record being updated. The system will not allow you to delimit the Additional Personal Data (0077) infotype record. Entering anything except 12/31/9999 in the To date will result in an error.
All Additional Personal Data (0077) records effective August 26, 2026 forward need to have the SPD 15 2024 Standards radio button selected. The SPD 15 2024 Standards view includes the current standards for collecting and storing race/ethnicity data.
In the Race/Ethnicity Category section, click the checkboxes to the left of the appropriate race and/or ethnicity categories to select.
Race/Ethnicity Category is the primary source of data for “people of color” headcount in enterprise reports and federal EEO-4 reports.
In the Race/Ethnicity Category checkboxes, Prefers Not to Answer cannot be combined with any other race or ethnicity selection. If combined, then Prefers Not to Answer will be unselected upon saving.
To enable the Protected Veterans selection boxes, select the Protected Veterans radio button and click enter.
The option (X) Has a Disability (or previously had one) should only be used for employees with a current disability. Do not use this option for employees who previously had a disability since they no longer meet the definition; use (N) Does not Have a Disability.
Disability Date is not used by the state of Washington; however, HRMS requires an entry if the Disability Status is set to Has a disability (or previously had one) (X). If you know the employee's disability date, you can enter that date; otherwise, enter the date you learned of the disability (same date as the Date Learned field).
Military Spouse includes registered domestic partners.
LGBTQ+ and Military Spouse fields will default to Unspecified. Enter the appropriate selection for the employee.
The PSLF Cert. Date should reflect the date an employee’s employment was last certified for the PSLF program.
For additional coding information in the Create Additional Personal Data (0077) infotype, refer to the Affirmative Action and Demographic Data Guide.
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Step 10
Click the Enter button to validate the information.
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Step 11
Click the Save button.
TIPS:If you have made an update to the employee’s Veteran Status - Discharge Date or Military Status, refer to the Military Service user procedures to create or correct Military Service.