Addresses - Change Existing Record

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Procedure Updated: 
08/09/2022

Use this procedure to make a correction to an employee's existing Addresses (0006) infotype record or to end an employee's mailing address record.

Tips: 

In order to process payroll, employees must have an active Permanent residence address in the Addresses (0006) infotype. Ending an address record should only be done when an employee's mailing address is no longer valid; do not end a permanent address record.

Addresses entered into HRMS are sent to HCA and DRS through their regularly scheduled data files (interfaces).

Mail from HRMS, HCA, and DRS is sent to the Mailing address if one exists, and if no Mailing address exists then it is sent to the Permanent residence address.

It is appropriate for an agency to update an address for a separated employee. This will ensure the employee will receive a W2 and any other necessary mailings.

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Command field with transaction code PA30.

     

  2. Step 2

    Complete the following fields:

    • Personnel no.

    Personnel no. field selected.

  3. Step 3

    Click Enter to populate the employee information.

  4. Step 4

    On the Basic Personal Data tab, select the Addresses radio button.

    On the Basic Personal Data tab, select the Addresses radio button.

  5. Step 5

    Click the Overview button.

  6. Step 6

    Select the record you wish to correct or end radio button.

    Addresses record to correct or end selected.

    TIPS:
    • STy 1 is Permanent residence.

      STy 5 is Mailing address.

    • Do not end a Permanent residence record.

  7. Step 7

    Click the Change button.

    TIPS:
    • Using the change button overwrites the existing record, and should only be used when making corrections or ending the record.

  8. Step 8

    Verify the Start and To dates.

    Change Addresses Start and to dates selected.

    TIPS:
    • In most cases, the start and to dates should remain the same. Changing the start or to dates will delete the record being updated.

    • If this mailing address record is no longer valid, end the record by changing the To date to the last day the record should be active.

  9. Step 9

    Enter necessary corrections to the record.

    Enter corrections to the record selected.

    TIPS:
    • Telephone Numbers and Communication selection fields should contain only the 10 digit area code and telephone number. Special characters and additional numeric values will be removed by HRMS prior to saving.

  10. Step 10

    Click the Enter button to validate the information.

  11. Step 11

    Click the Save button.