Addresses - Change Existing Record

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Procedure Updated: 
04/28/20

Use this procedure to make a correction to an employee's existing Addresses (0006) infotype record or to end an employee's mailing address record.

Tips: 

In order to process payroll, employees must have an active Permanent residence address in the Addresses (0006) infotype. Ending an address record should only be done when an employee's mailing address is no longer valid; do not end a permanent address record.

Addresses entered into HRMS are sent to HCA and DRS through their regularly schedule data files (interfaces).

Mail from HRMS, HCA, and DRS is sent to the Mailing address if one exists, and if no Mailing address exists then it is sent to the Permanent residence address.

It is appropriate for an agency to update an address for a separated employee. This will ensure the employee will receive a W2 and any other necessary mailings.

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Screenshot of command field.

  2. Step 2

    Complete the following fields:

    • Personnel no.

    Screenshot of Personnel Number field.

  3. Step 3

    Click Enter to populate the employee information.

  4. Step 4

    On the Basic Personal Data tab, click the box to the left of Addresses.

    Screenshot of Basic Personal Data tab.

  5. Step 5

    Click the Overview button.

  6. Step 6

    Click the box to the left of the record you wish to correct or end.

    Screenshot of record to be corrected.

    TIPS:
    • STy 1 is Permanent residence.

      STy 5 is Mailing address.

    • Do not end a Permanent residence record.

  7. Step 7

    Click the Change button.

    TIPS:
    • Using the change button overwrites the existing record, and should only be used when making corrections or ending the record.

  8. Step 8

    Verify the Start and To dates.

    Screenshot of Start and To dates.

    TIPS:
    • In most cases, the start and to dates should remain the same. Changing the start or to dates will delete the record being updated.

    • If this mailing address record is no longer valid, end the record by changing the To date to the last day the record should be active.

  9. Step 9

    Enter necessary corrections to the record.

    Screenshot of Address and Communication screen.

    TIPS:
    • Telephone Numbers and Communication selection fields should contain only the 10 digit area code and telephone number. Special characters and additional numeric values will be removed by HRMS prior to saving.

  10. Step 10

    Click the Enter button to validate the information.

  11. Step 11

    Click the Save button.