Addresses - Create New Record

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Procedure Updated: 
04/28/20

Use this procedure to create a new Addresses (0006) infotype for an employee.

Tips: 

In order to process payroll, employees must have an active Permanent residence address in the Addresses (0006) infotype.

Addresses entered into HRMS are sent to HCA and DRS through their regularly schedule data files (interfaces).

Mail from HRMS, Health Care Authority (HCA), and the Department of Retirement Systems (DRS) is sent to the Mailing address if one exists, and if no Mailing address exists then it is sent to the Permanent residence address.

It is appropriate for an agency to update an address for a separated employee. This will ensure the employee will receive a W2 and any other necessary mailings.

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Screenshot of HRMS Command field.

  2. Step 2

    Complete the following fields:

    • Personnel no.

    Screenshot of Personnel number field.

  3. Step 3

    Click the Enter button to populate the employee information.

  4. Step 4

    On the Basic Personal Data tab, click the box to the left of Addresses.

    Screenshot of Basic Personal Data tab.

  5. Step 5

    Click the Create button.

  6. Step 6

    Double click the appropriate Address Type:

    • 01 - Permanent residence.
    • 05 - Mailing address.

    Screenshot of Address Type.

    TIPS:
    • State of Washington does not use RUBP or US01.

    • All employees must have a Permanent residence mailing address.

  7. Step 7

    Complete the following fields:

    The following fields are mandatory:

    • Start
    • To
    • Street and House No.
    • Postal Code
    • City
    • Country Key
    • Office/Region
    • County Code

    The following fields are optional:

    • Address Line 2
    • Telephone number
    • Communication 1
    • Communication 2
    • Communication 3
    • Communication 4

    Screenshot of Address and Communications fields.

    TIPS:
    • Telephone Numbers and Communication selection fields should contain only the 10 digit area code and telephone number. Special characters and additional numeric values will be removed by HRMS prior to saving.

    • If the employee receives a warrant by mail, ensure the address that is active on Day 3 of payroll processing is the correct address.

    • Country Key will automatically populate with USA. Do not enter out of country addresses in HRMS; it may cause redlines or other errors. If the employee lives out of country, it is recommended that either:

      • The agency address is entered and the agency then mails all items to the employee's out of country address as necessary; OR
      • The employee selects an address to use within the US, such as a family member or friend who is willing to forward their mail to their out of country address.
    • Be aware that Pay1 permanent residence address lines have shorter character limits than HRMS. HRMS will allow up to 35 characters in Address Lines 1 and 2, while Pay1 will only allow 30. Consider limiting the HRMS address to 30 characters so the complete address can be transferred to Pay1.

  8. Step 8

    Click the Enter button to validate the information.

  9. Step 9

    Click the Save button.