Communication - Employee Email Address - Create New Record

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Procedure Updated: 

Use this procedure to create a new email address record on the employee's Communication (0105) infotype. Creating a new record is necessary when the employee does not have an active infotype record or when the employee has an existing infotype record but you do not want to copy over the existing data fields.

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Screenshot of command field.

  2. Step 2

    Complete the following fields:

    • Personnel no.

    Screenshot of personnel number field

  3. Step 3

    Click the Enter button to populate the employee information.

  4. Step 4

    On the Addtl. Personal Data tab, click the box to the left of Communication.

    Screenshot of additional personal data tab.

  5. Step 5

    Click the Create button.

  6. Step 6

    Double click 0010 Email to select.

    Screenshot of email selection.

  7. Step 7

    Complete the following fields:

    • Start
    • System ID

    Screenshot of email fields.

    • In the System ID field, enter the employee’s email address.

    • If you are a MyPortal agency, it is highly recommended to use an employee’s work email address. This email address is used for password resets and the leave request notification process.

    • Agencies that have employees who do not have a work email address will need to determine an internal business process to notify these employees of the status of a leave request.

  8. Step 8

    Click the Enter button to validate the information.

  9. Step 9

    Click the Save button.