1. Procedures
  2. Personnel Administration
  3. Communication - Employee Email Address
  4. Communication - Employee Email Address - Copy and Update Record

Communication - Employee Email Address - Copy and Update Record

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Procedure Updated: 
10/31/18

Use this procedure to copy an existing email address on the employee’s Communication (0105) infotype record and update it with necessary changes. Using the Copy action will retain the history of the previous record.

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Screenshot of command field.

  2. Step 2

    Complete the following fields:

    • Personnel no.

    Screenshot of personnel number field.

  3. Step 3

    Click the Enter button to populate the employee information.

  4. Step 4

    Click ALL in the Period Selection Box.

  5. Step 5

    On the Addtl. Personal Data tab, click the box to the left of Communication.

    Screenshot of additional personal action tab.

  6. Step 6

    Click the Overview button.

  7. Step 7

    Click the box to the left of the record you wish to copy.

    Screenshot of email records.

  8. Step 8

    Click the Copy button.

  9. Step 9

    Complete the following fields:

    • Start
    • System ID

    Screenshot of email record fields.

    TIPS:

    • When using the Copy button, the Start Date will populate with the date of the existing record. Be sure to enter the new Start date to keep the history of the existing record. The new, active record should have an end date of 12/31/9999.

    • In the System ID field, enter the employee’s email address.

    • If you are a MyPortal agency, it is highly recommended to use an employee’s work email address. This email address is used for password resets and the leave request notification process.

  10. Step 10

    Click the Enter button to validate the information.

  11. Step 11

    Click the Save button.