Rehire Action (PA) - Correct Erroneous Rehire Date

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Procedure Updated: 
10/31/18

Use this procedure to correct the rehire date of an employee who had an incorrect effective date entered during the rehire action.

Tips: 

If any rehire entries were made by the payroll, benefits, or time and attendance processors, please contact them to delete all infotype records created during their portions of the erroneous rehire action. Additionally, it is important to work with your payroll office to identify and remedy any over/underpayment situations if necessary.

Effective Dates for all records should follow the Effective Dating Infotypes guidelines.

Always correct the Organizational Assignment screen last. This will ensure that you still have security access to the employee while making corrections.

This is a generalized example of correcting a Rehire Date. The steps may vary depending on the infotypes that were created/updated during the Rehire Action. For specific instructions, please contact HereToHelp@ofm.wa.gov.

Please Note: For this example, we will use an employee whose incorrect Rehire Date was 10/1/2019. Each infotype created during the erroneous Rehire Action will be deleted and a correct PA40 rehire action will be entered.

  1. Step 1

    Contact the time and attendance, benefits, and payroll processors to notify them that the employee’s rehire date is not accurate in HRMS. Request that they delete all records created during their portion of the erroneous rehire action:

    Infotype Number Infotype Name Corrections for Erroneous Rehire Date
    0014 Recurring Payments/Deductions Delete
    0015 Additional Payments Delete
    0027 Cost Distribution Delete
    0167 Health Plans Delete
    0169 Savings Plans Delete
    0171 General Benefits Information Delete
    0194 Garnishment Document Delete
    0195 Garnishment Order Delete
    0209 Unemployment State Delete
    0210 Withholding Info W4/W5 US Delete
    0213 Quota Corrections Delete
    0234 Add. Withh. Info. US Delete
    0377 Miscellaneous Plans Delete
    0554 Hourly Rate per Assignment Delete
    TIPS:
    • Once the time and attendance, benefits, and payroll processors have completed their deletions, the personnel administration processor will move forward with deleting all records created during their portion of the rehire.

  2. Step 2

    Enter transaction code PA30 in the command field and click the Enter button.

    Screenshot of command field.

  3. Step 3

    Complete the following fields:

    • Personnel no.

    Screenshot of personnel number field.

  4. Step 4

    Click Enter to populate the employee information.

  5. Step 5

    Select All in the Period Selection box.

    Screenshot of basic personal data screen.

  6. Step 6

    On the Addtl. Personal Data Tab, click the box to the left of Communication.

    Screenshot of basic personal data screen.

  7. Step 7

    Click the Overview button.

  8. Step 8

    Click the box to the left of the E-mail record with the erroneous Start Date.

    Screenshot of email address records.

  9. Step 9

    Click the Delete button.

    Screenshot of delete communication screen.

  10. Step 10

    Click the Delete button.

    TIPS:
    • After clicking Delete, you will be taken back to the Addtl. Personal Data tab.

  11. Step 11

    Click the box to the left of Telework/Flex Work (Employee).

    Screenshot of additional personal data tab.

  12. Step 12

    Click the Overview button.

  13. Step 13

    Click the box to the left of the Telework/Flex Work (Employee) record with the erroneous Start Date.

    Screenshot of telework flex records.

  14. Step 14

    Click the Delete button.

    Screenshot of delete telework flex work screen.

  15. Step 15

    Click the Delete button.

    TIPS:
    • After clicking delete, you will be taken back to the Addtl. Personal Data tab.

  16. Step 16

    On the Basic Personal Data Tab, click the box to the left of Date Specifications.

    Screenshot of basic personal data tab.

  17. Step 17

    Click the Overview button.

  18. Step 18

    Click the box to the left of the record prior to the Rehire Record.

    Screenshot of date records.

    TIPS:
    • During the Rehire Action, a new Date Specifications record was created. By selecting and extending the prior record, HRMS will delete the record created during the Rehire Action (see Tip in Step 21).

  19. Step 19

    Click the Change button.

  20. Step 20

    Update the To date to 12/31/9999.

    Screenshot of date specifications.

  21. Step 21

    Click the Enter button to validate the information.

    TIPS:
    • Message will appear at bottom of screen.

      Screenshot of message.

  22. Step 22

    Click the Save button.

  23. Step 23

    Click the Back button to return to Basic Personal Data Tab.

  24. Step 24

    Click the box to the left of Actions.

    Screenshot of basic personal data screen.

  25. Step 25

    Click the Overview button.

  26. Step 26

    Click the box to the left of the Rehire record with the erroneous Start Date.

    Screenshot of action records.

  27. Step 27

    Click the Delete button.

    Screenshot of delete actions screen.

  28. Step 28

    Click the Delete button.

    TIPS:
    • Message(s) will appear at bottom of screen.

      Screenshot of warning message.

      Screenshot of enter icon.

  29. Step 29

    Click the Back button to return to Basic Personal Data Tab.

  30. Step 30

    Click the box to the left of Organizational Assignment.

    Screenshot of basic personal data screen.

  31. Step 31

    Click the Overview button.

  32. Step 32

    Click the box to the left of the record prior to the rehire record.

    Screenshot of organizational assignment records.

  33. Step 33

    Click the Change button.

  34. Step 34

    Update the To date to 12/31/9999.

    Screenshot of change organizational assignment screen.

  35. Step 35

    Click the Enter button to validate the information.

  36. Step 36

    Click the Save button.

    TIPS:
    • Message will appear at bottom of screen.

      Screenshot of enter icon.

    • Verify that the position relationship created with the Rehire Action has been removed in PO13D. If the position to person relationship still exists in PO13D, contact the organizational management processor to assist in manually removing it.

  37. Step 37

    Follow the Rehire Action (PA) - Create Rehire Action procedure to enter a new Rehire Action with the correct rehire date for the employee.