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  4. Rehire Action (PY) - Correct Erroneous Rehire Date

Rehire Action (PY) - Correct Erroneous Rehire Date

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Procedure Updated: 
08/10/2022

Use this procedure to correct the rehire date of an employee who had an incorrect effective date entered during the rehire action.

This procedure will take you through the steps to delete the infotypes created during the payroll portion of the erroneous rehire action. Once all roles have completed their deletions, the personnel administration processor will enter a new rehire action with the correct rehire date.

Tips: 

The personnel administration, benefits, and time and attendance processors must correct all entries made during the erroneous rehire action. It is important to communicate with these other roles once you have completed the corrections below to identify and remedy any over/underpayment situations if necessary.

Effective Dates for all records should follow the Effective Dating Infotypes guidelines.

The personnel administration processor should always delete the Organizational Assignment screen last. This will ensure that all of the processors still have security access to the employee while making corrections.

This is a generalized example of correcting a Rehire Date. The steps may vary depending on the infotypes that were created/updated during the Rehire Action. For specific instructions, please contact HereToHelp@ofm.wa.gov.

Please Note: For this example, we will use an employee whose incorrect Rehire Date was 10/1/2019. Each infotype created during the erroneous Rehire Action will be deleted and a correct PA40 rehire action will be entered.

  1. Step 1

    Ensure the time and attendance and benefits processors have deleted all the infotype records that were created during their portions of the erroneous rehire action. They should refer to the Rehire Action (BN) - Correct Erroneous Rehire Date procedure. 

  2. Step 2

    Identify each Payroll infotype with a record created effective the date of the erroneous Rehire.

    Infotype Number Infotype Name Corrections for Erroneous Rehire Date

    0009

    Bank Details

    Delete

    0014

    Recurring Payments/Deductions

    Delete

    0015

    Additional Payments

    Delete

    0027

    Cost Distribution

    Delete

    0194

    Garnishment Document

    Delete

    0195

    Garnishment Order

    Delete

    0209

    Unemployment State

    Delete

    0210

    Withholding Info W4/W5 US

    Delete

    0234

    Add. Withh. Info. US

    Delete

    0554

    Hourly Rate Per Assignment

    Delete
    TIPS:

    • Each infotype created during the erroneous Rehire Action will be deleted and a correct PA40 Rehire action will be entered. The remaining steps in this procedure will walk you through deleting a Recurring Payments/Deductions record. You will need to repeat these steps with each payroll infotype that was created during the erroneous Rehire action.

    • Be sure to only delete infotype records created during the rehire action. For example, do not delete the Bank Details (0009) record if it has an older effective date and a new record was not saved during the rehire action.

  3. Step 3

    Enter transaction code PA30 in the command field and click the Enter button.

    Command field with transaction code PA30.

  4. Step 4

    Complete the following field:

    • Personnel no.

    Personnel no. field selected.

  5. Step 5

    Click Enter to populate the employee information.

  6. Step 6

    Select the All radio button in the Period Selection box.

    Payroll tab with Period selection box All selected.

  7. Step 7

    On the Payroll tab, select the Recurring Payments/Deductions radio button.

    Payroll tab with Recurring Payments/Deductions selected.

  8. Step 8

    Click the Overview button.

  9. Step 9

    Select the record with the erroneous Start Date radio button.

    Recurring Payments/Deductions record selected.

  10. Step 10

    Click the Delete button.

    TIPS:

    • The record will open.

  11. Step 11

    Click the Delete button.

    Recurring Payments/Deductions record with Delete button selected.

    TIPS:

    • After clicking Delete, you will be taken back to the Recurring Payments/Deductions infotype. Delete additional Recurring Payments/Deductions records if necessary. If there are no additional Recurring Payments/Deductions to delete, click the Back button to return to the Payroll tab and repeat steps for each payroll infotype created during the erroneous Rehire Action.

    Stop:

    • Once all time, benefits, and payroll erroneous records have been removed from HRMS, notify the personnel administration processor so they may proceed with the Rehire Action (PA) - Correct Erroneous Rehire Date procedure. The personnel administration processor will notify you when they are completed with their portion of the correct Rehire Action, then follow the Rehire Action (PY) – Create Rehire Action procedure.

    • Again, it is important to communicate with all impacted roles to identify and remedy any over/underpayment situations as needed.