Telework/Flex Work (Employee) - Copy and Update Record

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Procedure Updated: 
08/09/2022

Use this procedure to copy an employee's existing Telework/Flex Work (Employee) (9106) infotype record and update it with necessary changes. Using the Copy action will retain the history of the previous record.

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Command field with transaction code PA30.

  2. Step 2

    Complete the following fields:

    • Personnel no.

    Personnel no. field selected.

  3. Step 3

    Click Enter to populate the employee information.

  4. Step 4

    On the Addtl. Personal Data tab, select the Telework/Flex Work (Employee) radio button.

    Addtl. Personal Data tab with Telework/Flex Work (Employee) selected.

  5. Step 5

    Click the Overview button.

  6. Step 6

    Select the record you wish to copy.

    Telework/Flex Work (Employee)  record to copy selected.

  7. Step 7

    Click the Copy button.

  8. Step 8

    Enter necessary changes to the record:

    The following are mandatory fields:

    • Start
    • To

    The following are optional fields:

    Telework/Flex Work (Employee) record selected.

    TIPS:
    • When using the Copy button, the Start Date will populate with the date of the existing record. Be sure to enter the new Start date to keep the history of the existing record. The new, active record should have an end date of 12/31/9999.

    • HRMS automatically converts entries to the Flex work hours fields to “German Standard” Military Time. If you have someone whose start or end time is midnight, use “24:00:00” rather than 12:00 am. If 12:00 am is entered, it will default to 00:00:00 and you must overwrite the default value with “24:00:00”.

      Record displaying German Standard Military Time.

  9. Step 9

    Click the Enter button to validate the information.

  10. Step 10

    Click the Save button.