Use the monthly HCA reports you have received from HCA, the Reconciliation Template found on the OFM website, and the Health Care Reconciliation Report to reconcile the differences between Pay1 and HRMS amounts related to Account 035/GL 5181 and W-2 reporting requirements. Use the Health Insurance Sample Reconciliation and Instructions resource as needed.
Check the Payroll Cutoff Errors at 1:00 p.m. and 3:30 p.m. for your agency's errors. Employees on these lists will be locked out of final payroll processing if left uncorrected. Match the specific type of error in the error list to the Common Redline, ALAS, or RPCIPE Error documents for further instructions to correct the error(s).
Check the Payroll Cutoff Errors for your agency's errors. Employees on this list have been locked out of final payroll processing and will need to be paid outside of HRMS. Match the specific type of error in the error list to the Common Redline, ALAS, or RPCIPE Error documents for further instructions to correct the error(s). Manually paying an employee outside of HRMS requires creating an Additional Payment record using Wage Type 3100 for the amount the employee was paid outside of HRMS.
1st Week in Jan - Deadline for Manual Year-to-Date (YTD) adjustments for previous calendar year to be entered into HRMS. REMINDER: This cutoff will also include manual adjustments for other state withholding taxes.
Final Day 4 in Dec - Research employees locked out of the 12/24 payroll. Take appropriate cross-calendar year actions to pay and correct employee. This includes but is not limited to: pay employee outside of system, enter manual YTD adjustments, cross-calendar year overpayment collections, etc.
Early-Nov - Remind employees of PEBB Annual Open Enrollment, including items such as:
Check the Payroll Cutoff Errors at 9 a.m. for your agency's errors. Employees on these lists will be locked out of final payroll processing if left uncorrected. Match the specific type of error in the error list to the Common Redline, ALAS, or RPCIPE Error documents for further instructions to correct the error(s).
Check the Payroll Cutoff Errors for your agency's errors. Employees on these lists will be locked out of final payroll processing if left uncorrected. Match the specific type of error in the error list to the Common Redline, ALAS, or RPCIPE Error documents for further instructions to correct the error(s).
Check the Payroll Cutoff Errors for your agency's errors. Employees on these lists will be locked out of final payroll processing if left uncorrected. Match the specific type of error in the error list to the Common Redline, ALAS, or RPCIPE Error documents for further instructions to correct the error(s).
Run the Health Care Reconciliation Report to reconcile the differences between Pay1 and HRMS amounts related to Account 035/GL 5181 and W-2 reporting requirements.