February - Agency Action
Submitted by jamesm on Mon, 03/02/2020 - 14:06Mid-Feb - Hold an internal agency year-end debriefing meeting. Document lessons learned during year end in preparation for the next year-end.
Mid-Feb - Hold an internal agency year-end debriefing meeting. Document lessons learned during year end in preparation for the next year-end.
Mid-Jan - Once W-2 processing has completed, review and work through any errors and warnings present on the W-2 log manager.
1st Week in Jan - Deadline for Manual Year-to-Date (YTD) adjustments for previous calendar year to be entered into HRMS. REMINDER: This cutoff will also include manual adjustments for other state withholding taxes.
Late-Oct - Create an internal checklist cutoff calendar to identify agency deadlines and create a communication plan for items such as:
Run the Tax Exempt Status Report to display active employees who have “N” in their withholding tax schedule.
Run the Medical Aid Detail Report to display Gross Salary, Work Hours by Medical Aid code for the quarter.
Run the PFML Quarterly Wages Premiums & Hours Report to identify the PFML premiums, wages, and hours that have been reported to Employment Security Department. Save this report for your records, HRMS does not save historical data for this report.
Run the 3rd Party Payroll Reconciliation to verify IRS - EFTPS vendor (vendor number 2181700).
Run the Payroll Journal Voucher Report to display records of money being transferred between agencies or out of HRMS as a result of payroll processing. This report will assist in reconciliation of GLs 1324, 5180, and 5187. Be sure to utilize the Report IDs 13 and 14 to identify mid-period transfers.
Run the Display Stored Payroll Results if you find an employee who is out of balance. This will allow you to look at the detail of what was processing, any arrears activity, and if there is retroactivity that may need to be accounted for.