1st Week in Jan - Deadline for Manual Year-to-Date (YTD) adjustments for previous calendar year to be entered into HRMS. REMINDER: This cutoff will also include manual adjustments for other state withholding taxes.
2nd Week in Jan - Target date for new LNI Rate implementation. Once implemented, agencies will need to verify rates.
Mid-Jan - Ensure that all IRS Forms 941/941X/W-2/W-2c are in balance prior to sending off IRS Form 941 for 4th quarter. Forms are due January 31st.
Mid-Feb - Hold an internal agency year-end debriefing meeting. Document lessons learned during year end in preparation for the next year-end.
Run the Payroll Journal Report to examine Gross and Net Pay (This is an alternative to going into each employee’s pay results one at a time.)
Run the Payroll Journal Voucher Report to display records of money being transferred between agencies or out of HRMS as a result of payroll processing.
Run the Payroll Posting Report to check for accounting, funding, or LNI discrepancies in payroll processing.
Run the Accrued Payroll Deductions report to ensure employee payroll and mandatory deductions are balanced.
Run the 3rd Party Payroll Reconciliation to verify IRS - EFTPS vendor (vendor number 2181700), and VEBA payments.
Run the Wage Type Reporter to ensure the wage types processing are in accordance with your expectation.