Financial

2nd Week in Jan - Target date for new LNI Rate implementation. Once implemented, agencies will need to verify rates.

Run the Active Employees with No Retirement Deductions Taken report (GAP 24 report) to check for any active employees who will not have retirement deductions taken for the period.  Corrections should be made to Savings Plans (0169) infotype if necessary. Refer to the Savings Plans procedures.

Mid-Jan - Ensure that all IRS Forms 941/941X/W-2/W-2c are in balance prior to  sending off IRS Form 941 for 4th quarter. Forms are due January 31st.

Mid-Feb - Hold an internal agency year-end debriefing meeting. Document lessons learned during year end in preparation for the next year-end.

Mid-Jan - Once W-2 processing has completed, review and work through any errors and warnings present on the W-2 log manager.

Late-Oct -  Create an internal checklist cutoff calendar to identify agency deadlines and create a communication plan for items such as:

Run the Tax Exempt Status Report to display active employees who have “N” in their withholding tax schedule.     

Run the Medical Aid Detail Report to display Gross Salary, Work Hours by Medical Aid code for the quarter.

Run the 3rd Party Payroll Reconciliation to verify IRS - EFTPS vendor (vendor number 2181700).

Run the Display Stored Payroll Results if you find an employee who is out of balance. This will allow you to look at the detail of what was processing, any arrears activity, and if there is retroactivity that may need to be accounted for.