EFT Employee Letter
Use this report to create Electronic Funds Transfer (EFT) Employee Letters for one or more employees who have chosen to receive their payroll via direct deposit. EFT Employee Letters are provided to an employee once their Bank Details (0009) infotype has been created, or to inform an employee that their account information has been updated per their request.
It is not necessary to create an EFT Employee letter for employees who have chosen to receive a warrant.
Prior to the employee’s initial direct deposit, HRMS will initiate a pre-note process. The pre-note process verifies that the account number entered into the Bank Details (0009) infotype is an open account with the financial institution. Except for certain holiday weekends with extended non-banking days, a record that was entered 3-5 business days prior to payroll being exited will be effective for that payroll. If the transaction was keyed less than 3 days prior to the payroll cutoff, it will be effective the following payroll.
Results will automatically be restricted to Active (3) employees and will not include Inactive (1) or Withdrawn (0) employees.
If an employee is rehired and their banking information did not change, an EFT letter will not be generated because the rehire was keyed.
This report will not create an EFT letter if the employee's Bank Details is effective for a future date. Once the day arrives and you run the report, the EFT Employee Letter will generate.
Enter transaction code ZHR_RPTPY713 in the command field and click the Enter button.
Complete the Period section or the Payroll period section.
If using the Period section, select one of the following radio buttons:
- Today
- Current month
- Current year
- Up to today
- From today
- Other period
If using the Payroll period section, the following field is required:
- Payroll area
Select one of the following radio buttons:
- Current period
- Other period
Tips:The Period or Payroll period section will determine the time period of the employees and data that will display in the results.
Reporting Period will default to Today or Current period but can be changed to a different key date, date range, or payroll period.
Reporting Period will default to set the Data Selection and Person Selection the same (recommended).
The state of Washington only uses Payroll Area 11 – Semi-Monthly.
Complete the Selection section.
The following field is recommended:
- Personnel Number
The following fields are optional:
- Personnel area
- Personnel subarea
- Business area
- Payroll area
- Organizational unit
Tips:The Selection section will assist in getting only the information needed. A selection is not required for each field.
The following check box under the Additional Selections section is optional:
- Errors Messages
Tips:If the Errors Message box is checked, an additional window will pop up showing more information about the processed data.
Click the Execute button.
Click the Print preview button to view a copy of the letter.
Sample letter:
Tips:The letter will generate automatically after clicking Print.