Addresses
Use these procedures to create or maintain an employee’s addresses and phone numbers on the Addresses (0006) infotype.
In order to process payroll, employees must have an active Permanent Residence address record.
For employees who receive warrants by mail, when payroll processes (payroll Day 3) HRMS will use the address that is effective the last day of the pay period. Address changes keyed after Day 3 or with an effective date after the last day of the pay period will not be reflected until the following pay period. Ensure the employee's address is correct for mailing their warrant. Address updated entered after Day 3 or with an effective date on or after the last day of the pay period will not be reflected until the following pay period.
Employees working outside of the state of Washington require an Out of State Work Location address record.
Employees can update their Permanent Residence and Mailing Address information within MyPortal by using the My Addresses tile. For more information on updating through MyPortal, view My Addresses in the MyPortal Help procedures.
W-2 address update requirements change each year. If address updates are needed, an address should be effective on or before December 31 of the previous year. Processors should refer to the current Year End Schedule to identify the date OFM will begin processing W-2s for the cutoff related to the address update. Updates must be made prior to the initiation of W-2 processing. For example, If the Year End Schedule identifies “Start statewide W-2 processing” on January 8, processors must complete the update no later than January 7 and the record Start date is December 31 of the previous year.