Year End Schedule

The schedule below outlines 2021 year end processing activities through January 2022.

Note: Schedule is subject to change, please review periodically.

Normal HRMS System Availability: 6 a.m. to 8 p.m. Mon. - Sat.

2021 Agency Year End Checklist

2021

Date 2021 Year End Processing Preparations

Wednesday Oct. 14

1st run of EVS Verification Report (See Year End SSV page)
Wednesday Nov. 10 2nd run of EVS Verification Report (See Year End SSV page)
Tuesday Nov. 23 Personnel/Payroll Association (PPA)Meeting via Zoom, 9:00am to noon -- Includes review of year end activities (PPA Web page)
Wednesday Dec. 8 Research and correct employees locked out of 12/10 payrToll
Wednesday ​Dec. 15

Final Off Cycle Workbench Cutoff for 2021 - Last day for Cancellations

Thursday Dec. 16 Complete Master Data updates for current period
  Execute payroll simulations -- check for claims and redlines
  Execute Preemptive Reports:

ZHR_RPTPYN06 -- Basic Data Check

ZHR_RPTPYN07 -- Time Data Check

ZHR_RPTPYN08 -- Compensation Data Check
  Day 1 -- Normal Schedule for HRMS System availability
Friday Dec. 17 Review payroll cutoff errors
  Day 2 -- Normal Schedule for HRMS System availability
  Execute Payroll Threshold Report

ZHR_RPTPYN09
Monday Dec. 20 Day 3 -- Normal Schedule for HRMS System availability
  Execute Reports

ZHR_RPTPYN09 -- Payroll Threshold Report

ZHR_RPTPYN33 -- Payroll Journal (review gross to net)

ZHR_RPTBNN03 -- Report for GAP N03 (review retirement exceptions)

ZHR_RPTBNN29 -- Retirement Contributions (review EEs with missing retirement rate %)
  Review payroll cutoff errors both Day 2 errors and after the noon payroll run)
Tuesday Dec. 21 Day 4 -- Normal Schedule for HRMS System availability
  Research employees locked out of the 12/23 payroll
Tuesday Dec. 28 3rd run of EVS Verification Report (See Year End SSV page)
Monday Jan. 3, 2022 Recommended deadline for Manual Year-to-Date (YTD) Adjustments for 2021 to be included on Form W-2: Reminder: This includes manual adjustments for Other State withholding taxes
  Verify that employees' mailing addresses on IT0006 are current ​and ​not end dated
Wednesday Jan. 5 Last day YTD manual entries will need to be completed before Tax Reporter role is deactivated. Reminder: This includes manual adjustments for Other State withholding taxes
​​Wednesday Jan. 5 OFM to deactivate Tax Reporter role (evening)
​​Thursday Jan. 6 Start statewide W-2 processing
Friday Jan. 7 2022 LNI rates implemented (tentative)
Friday Jan. 14 Target date for OFM to reactivate Tax Reporter Role
Friday Jan. 15 Agencies complete Manual YTD Adj. to be included on 941. Remember to check if a W2C will be required. Adjustments will not be included on W2 processed by OFM on January 6
  Execute the fourth quarter 2021 Federal Tax Report form 941. All manual YTD adjustments input after executing your agency's IRS 941 2021 production run will not be included. Please verify the manual adjustments through the Tax Reporter Log Manager (manual adjustments ignored)