Year End Schedule
The schedule below outlines 2020 year end processing activities through January 2021.
Note: Schedule is subject to change, please review periodically.
Normal HRMS System Availability: 6 a.m. to 8 p.m. Mon. - Sat.
2020 Agency Year End Checklist
2020
| Date | 2020 Year End Processing Preparations |
|---|---|
|
Wednesday Oct. 14 |
1st run of EVS Verification Report (See Year End SSV page) |
| Thursday Nov. 12 | 2nd run of EVS Verification Report (See Year End SSV page) |
| Thursday Nov. 12 | Personnel/Payroll Association (PPA)Meeting via Zoom, 9:00am to noon -- Includes review of year end activities (PPA Web page) |
| Tuesday Dec. 8 | Research and correct employees locked out of 12/10 payroll |
| Wednesday Dec. 16 |
Final Off Cycle Workbench Cutoff for 2020 |
| Thursday Dec. 17 | Complete Master Data updates for current period |
| Execute payroll simulations -- check for claims and redlines | |
| Execute Preemptive Reports: ZHR_RPTPYN06 -- Basic Data Check ZHR_RPTPYN07 -- Time Data Check ZHR_RPTPYN08 -- Compensation Data Check |
|
| Day 1 -- Normal Schedule for HRMS System availability | |
| Friday Dec. 18 | Review payroll cutoff errors |
| Day 2 -- Normal Schedule for HRMS System availability | |
| Execute Payroll Threshold Report ZHR_RPTPYN09 |
|
| Monday Dec. 21 | Day 3 -- Normal Schedule for HRMS System availability |
| Execute Reports ZHR_RPTPYN09 -- Payroll Threshold Report ZHR_RPTPYN33 -- Payroll Journal (review gross to net) ZHR_RPTBNN03 -- Report for GAP N03 (review retirement exceptions) ZHR_RPTBNN29 -- Retirement Contributions (review EEs with missing retirement rate %) |
|
| Review payroll cutoff errors both Day 2 errors and after the noon payroll run) | |
| Tuesday Dec. 22 | Day 4 -- Normal Schedule for HRMS System availability |
| Research employees locked out of the 12/24 payroll | |
| Monday Dec. 28 | 3rd run of EVS Verification Report (See Year End SSV page) |
| Monday Jan. 4, 2021 | Recommended deadline for Manual Year-to-Date (YTD) Adjustments for 2019 to be included on Form W-2: Reminder: This includes manual adjustments for Other State withholding taxes |
| Verify that employees' mailing addresses on IT0006 are current and not end dated | |
| Wednesday Jan. 6 | Last minute YTD manual entries will need to be completed before Tax Reporter role is deactivated. Reminder: This includes manual adjustments for Other State withholding taxes |
| Thursday Jan. 7 | OFM to deactivate Tax Reporter role |
| Friday Jan. 8 | Start statewide W-2 processing |
| 2020 LNI rates implemented (tentative) | |
| Thursday Jan. 14 | Target date for OFM to reactivate Tax Reporter Role |
| Friday Jan. 15 | Agencies complete Manual YTD Adj. to be included on 941. Remember to check if a W2C will be required. Adjustments will not be included on W2 processed by OFM on January 8 |
| Execute the fourth quarter 2019 Federal Tax Report form 941. All manual YTD adjustments input after executing your agency's IRS 941 2019 production run will not be included. Please verify the manual adjustments through the Tax Reporter Log Manager (manual adjustments ignored) |