Year End Schedule

The schedule below outlines 2020 year end processing activities through January 2021.

Note: Schedule is subject to change, please review periodically.

Normal HRMS System Availability: 6 a.m. to 8 p.m. Mon. - Sat.

2020 Agency Year End Checklist

2020

Date 2020 Year End Processing Preparations

Wednesday Oct. 14

1st run of EVS Verification Report (See Year End SSV page)
Thursday Nov. 12 2nd run of EVS Verification Report (See Year End SSV page)
Thursday Nov. 12 Personnel/Payroll Association (PPA)Meeting via Zoom, 9:00am to noon -- Includes review of year end activities (PPA Web page)
Tuesday Dec. 8 Research and correct employees locked out of 12/10 payroll
Wednesday ​Dec. 16

Final Off Cycle Workbench Cutoff for 2020

Last day for Cancellations

Thursday Dec. 17 Complete Master Data updates for current period
  Execute payroll simulations -- check for claims and redlines
  Execute Preemptive Reports:

ZHR_RPTPYN06 -- Basic Data Check

ZHR_RPTPYN07 -- Time Data Check

ZHR_RPTPYN08 -- Compensation Data Check
  Day 1 -- Normal Schedule for HRMS System availability
Friday Dec. 18 Review payroll cutoff errors
  Day 2 -- Normal Schedule for HRMS System availability
  Execute Payroll Threshold Report

ZHR_RPTPYN09
Monday Dec. 21 Day 3 -- Normal Schedule for HRMS System availability
  Execute Reports

ZHR_RPTPYN09 -- Payroll Threshold Report

ZHR_RPTPYN33 -- Payroll Journal (review gross to net)

ZHR_RPTBNN03 -- Report for GAP N03 (review retirement exceptions)

ZHR_RPTBNN29 -- Retirement Contributions (review EEs with missing retirement rate %)
  Review payroll cutoff errors both Day 2 errors and after the noon payroll run)
Tuesday Dec. 22 Day 4 -- Normal Schedule for HRMS System availability
  Research employees locked out of the 12/24 payroll
Monday Dec. 28 3rd run of EVS Verification Report (See Year End SSV page)
Monday Jan. 4, 2021 Recommended deadline for Manual Year-to-Date (YTD) Adjustments for 2019 to be included on Form W-2: Reminder: This includes manual adjustments for Other State withholding taxes
  Verify that employees' mailing addresses on IT0006 are current ​and ​not end dated
Wednesday Jan. 6 Last minute YTD manual entries will need to be completed before Tax Reporter role is deactivated. Reminder: This includes manual adjustments for Other State withholding taxes
​​Thursday Jan. 7 OFM to deactivate Tax Reporter role
Friday Jan. 8 Start statewide W-2 processing
  2020 LNI rates implemented (tentative)
Thursday Jan. 14 Target date for OFM to reactivate Tax Reporter Role
Friday Jan. 15 Agencies complete Manual YTD Adj. to be included on 941. Remember to check if a W2C will be required. Adjustments will not be included on W2 processed by OFM on January 8
  Execute the fourth quarter 2019 Federal Tax Report form 941. All manual YTD adjustments input after executing your agency's IRS 941 2019 production run will not be included. Please verify the manual adjustments through the Tax Reporter Log Manager (manual adjustments ignored)