Bank Details - Change Existing Record

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Procedure Updated: 
04/15/19

Use this procedure to change an employee’s warrant or direct deposit elections on the Bank Details (0009) infotype within the same period as the original entry.

Tips: 

The Bank Details (0009) infotype is created during the New Hire or Rehire Action using PA40 and defaults to a warrant. If you receive the Authorization for Automated Clearing House (ACH) Direct Deposit of Wages form within the same payroll period as the original entry, you may use the change (pencil) function to update the record.

In order to process payroll, employees must have an active Bank Details (0009) infotype record.

Use the Corrections and Returns Report (ZHR_RPTPY151) on a daily, semi-weekly or other regular basis for any Notifications of Changes (NOC) or Returns. Failure to monitor this report may result in Automatic Deposits not being processed accurately.

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Screenshot of command field.

  2. Step 2

    Complete the following field:

    • Personnel no.

    Screenshot of personnel number.

  3. Step 3

    Click Enter to populate the employee information.

  4. Step 4

    On the Payroll tab, click the box to the left of Bank Details.

    Screenshot of payroll tab.

  5. Step 5

    Click the Overview button.

  6. Step 6

    Click the box to the left of the record you wish to correct.

    Screenshot of bank detail records.

  7. Step 7

    Click the Change button.

    TIPS:
    • Using the Change button overwrites the existing record and should only be used when making corrections within the same payroll period.

  8. Step 8

    Verity the Start and To dates.

    Screenshot of change bank details screen.

    TIPS:
    • The record start date is typically the new hire date or a calendar day after the last pay date.

  9. Step 9

    Enter the necessary corrections to the record.

    Screenshot of bank details screen.

    TIPS:
    • Bank details type must be 0 Main bank.

    • The State of Washington does not accommodate payments to multiple financial institutions.

    • If the Payment Method is set to C - Warrant, the Bank Key and Bank Account fields must be blank.

    • If the employee has completed the Authorization for Automated Clearing House (ACH) Direct Deposit of Wages form identifying where they would like their pay check deposited, complete the Bank Key, Bank Account, Bank control key, and Payment method fields.

      For Payment Method D - Bank transfer (ACH):

      • Bank Key is often referred to as the bank or financial institution's routing or transit number.
      • For Bank control key, use 01 for checking and 02 for savings accounts.
    • When entering or changing a Bank transfer (ACH) record, the system initiates the pre-note process. The first ACH transfer of wages will depend on when the record was keyed. A Bank transfer (ACH) record keyed 10 day prior to Payroll Day 3 will be in effect for that payroll. If the record is not keyed 10 days prior to Day 3, the system may create a warrant for that payroll.

    • Consider sending an EFT Employee Letter after you have created or maintained an employee's Bank Transfer (ACH) record. Refer to the EFT Employee Letter report procedure.

  10. Step 10

    Click the Enter button to validate the information.

  11. Step 11

    Click the Save button.