Bank Details - Change Existing Record
Use this procedure to change an employee’s warrant or direct deposit elections on the Bank Details (0009) infotype within the same period as the original entry.
The Bank Details (0009) infotype is created during the New Hire or Rehire Action using PA40 and defaults to a warrant. If you receive the Authorization for Automated Clearing House (ACH) Direct Deposit of Wages form within the same payroll period as the original entry, you may use the change (pencil) function to update the record.
In order to process payroll, employees must have an active Bank Details (0009) infotype record.
Use the Corrections and Returns Report (ZHR_RPTPY151) on a daily basis for any Notifications of Changes (NOC) or Returns. Failure to monitor this report may result in Automatic Deposits not being processed accurately.
Enter transaction code PA30 in the command field and click the Enter button.
Complete the following field:
- Personnel no.
Click Enter to populate the employee information.
On the Payroll tab, select the Bank Details radio button.
Click the Overview button.
Select the record you wish to correct.
Click the Change button.TIPS:
Using the Change button overwrites the existing record and should only be used when making corrections within the same payroll period.
Verity the Start and to dates.TIPS:
The record start date is typically the new hire date or a calendar day after the last pay date.
Enter the necessary corrections to the record.TIPS:
Bank details type must be 0 Main bank.
The state of Washington does not accommodate payments to multiple financial institutions.
If the Payment Method is set to C - Warrant, the Bank Key and Bank Account fields must be blank.
State of Washington employees may opt to utilize two direct deposit options which will deposit employee’s net funds into their desired account type using ACH (Automated Clearing House):
- Traditional checking or savings account the employee has set up directly with their financial institution, or
- The U.S. Bank Focus Card, which is a prepaid Visa® offered through the State of Washington as an alternative to receiving paper checks.
Employee’s choosing the U.S. Bank Focus Card will require assistance from agency payroll processors to setup their prepaid card. After the one-time setup process is complete, U.S. Bank issues a card in the employee’s name and mails it to the employee. Prior to the first use, employees must activate the card either by phone (877-474-0010) or by visiting U.S. Bank website. Once the card has been activated, the cardholder must contact the agency payroll office to initiate electronic deposit of payroll funds. Refer to the State of Washington Payroll Card Program and OFM’s Focus Card FAQs for more information on Focus bank cards.
If the employee has completed the Authorization for Automated Clearing House (ACH) Direct Deposit of Wages form identifying where they would like their pay check deposited, complete the Bank Key, Bank Account, Bank control key, and Payment method fields.
For Payment Method D - Bank transfer (ACH):
- Bank Key is often referred to as the bank or financial institution's routing or transit number.
- For Bank control key, use 01 for checking and 02 for savings accounts.
When entering or changing a Bank transfer (ACH) record, the system initiates the pre-note process. The first ACH transfer of wages will depend on when the record was keyed. A Bank transfer (ACH) record keyed 10 day prior to Payroll Day 3 will be in effect for that payroll. If the record is not keyed 10 days prior to Day 3, the system may create a warrant for that payroll.
Consider sending an EFT Employee Letter after you have created or maintained an employee's Bank Transfer (ACH) record. Refer to the EFT Employee Letter report procedure.
Click the Enter button to validate the information.
Click the Save button.