1. Procedures
  2. Payroll
  3. Employee Cost Distribution
  4. Employee Cost Distribution - Copy and Update Record

Employee Cost Distribution - Copy and Update Record

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Procedure Updated: 
09/11/2024

Use this procedure to copy an employee's existing Cost Distribution (0027) infotype record and update it with necessary changes. This record will override the position's Cost Distribution (1018) infotype. Using the Copy action will retain the history of the previous record.

Tips: 

If Payroll is to run on an employee who was not active in the period, a Cost Distribution record should be created effective the first day of the following period the employee was active through the last day of the period you are running.

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Command field with transaction code PA30.

  2. Step 2

    Complete the following field:

    • Personnel no.

    Personnel no. field selected.

  3. Step 3

    Click Enter to populate the employee information.

  4. Step 4

    On the Payroll tab, select the Cost Distribution radio button.

    Payroll tab with Cost Distribution selected.

  5. Step 5

    In the Time period section, select All.

  6. Step 6

    Click the Overview button.

  7. Step 7

    Select the record you wish to copy.

    Cost Distribution record to copy selected.

  8. Step 8

    Click the Copy button.

  9. Step 9

    Enter necessary changes to the record.

    The following fields are mandatory:

    • Start
    • To
    • Distrib.
    • CoCd
    • Cost ctr 
    • Pct
    • Fund
    • Functional Area
    • Cost Object
    • AFRS Project
    • AFRS Allocation

    Cost Distribution record to copy selected.

    TIPS:
      • CoCd (Company Code) will be WA01 for all agencies.
      • Pct. (Percent) column should total 100%.
      • If you are uncertain of a code, contact your agency Accounting Department for verification.
      • Coding breakdown is as follows:

      Screenshot of coding breakdown table
      LEGEND:
      ‘A’ – Three-character business area
      ‘X’ – The AFRS accounting object embedded within the field
      ‘0’ – Filler characters, usually 0 (zero)

    • The AFRS Master Index (referred in the table above) is an eight character AFRS account input field that agencies routinely use as an input coding reduction technique, instead of providing the full account code combination for each transaction.

    • When requesting an upload of a Winshuttle script for Cost Distribution (0027) infotype data, all fields and characters are required.

  10. Step 10

    Click the Enter button to validate the information.

  11. Step 11

    Click the Save button.

    TIPS: