Employee Cost Distribution - Create New Record

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Procedure Updated: 

Use this procedure to create a new Cost Distribution (0027) infotype record for an employee. This record will override the position's Cost Distribution (1018) infotype.


If Payroll is to be processed on an employee who is not active in the period, a Cost Distribution record should be created effective the first day of the following period the employee was active through the last day of the period you are running.

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Screenshot of command field.

  2. Step 2

    Complete the following field:

    • Personnel no.

    Screenshot of personnel number.

  3. Step 3

    Click Enter to populate the employee information.

  4. Step 4

    On the Payroll tab, click the box to the left of Cost Distribution.

    Screenshot of payroll tab with Cost Distribution infotype highlighted

  5. Step 5

    In the Period selection, select the Period radio button and enter the effective dates of the new record.

    Screenshot of cost distribution screen.

    • A Cost Distribution record should begin on the first day of a pay period, and should end on the last day of a pay period or 12/31/9999.

  6. Step 6

    Click the Create button.

  7. Step 7

    Complete the following fields:

    The following fields are mandatory:

    • Start
    • To
    • Distrib.
    • CoCd
    • Cost ctr 
    • Pct.
    • Fund
    • Functional Area
    • Cost Object
    • AFRS Project
    • AFRS Allocation

    Screenshot of cost distribution screen.

      • CoCd (Company Code) will be WA01 for all agencies.
      • Pct. (Percent) column should total 100%.
      • If you are uncertain of a code, contact your agency Accounting Department for verification.
      • Coding breakdown is as follows:

      Screenshot of Cost Center.
      ‘A’ – Three-character business area
      ‘X’ – The AFRS accounting object embedded within the field
      ‘0’ – filler characters, usually 0 (zero)

    • The AFRS Master Index (referred in the table above) is an eight character AFRS account input field that agencies routinely use as an input coding reduction technique, instead of providing the full account code combination for each transaction.

    • When requesting an upload of a Winshuttle script for Cost Distribution (0027) infotype data, all fields and characters are required.

  8. Step 8

    Click the Enter button to validate the information.

  9. Step 9

    Click the Save button.