New Hire Action (PA) - Change Hire Date Before Day 4

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Procedure Updated: 
10/31/18

Use this procedure to change an employee’s start date after the new hire action has been completed and payroll has not run for the incorrect hire date (prior to Payroll Day 4).

Tips: 

This procedure may require hand-offs to other roles (payroll processor, benefits processor, and/or leave corrections processor) depending on the structure and your role at your agency. The payroll processor should refer to the New Hire Action (PY) - Change Hire Date Before Day 4 procedure and the benefits processor should refer to the New Hire Action - Change Entry Date procedure for their portions of the action.

If the employee's new hire date is being changed to a later date, have your agency's time and attendance processor remove any quota corrections before starting this procedure. If this procedure is completed first, the time and attendance processor will not be able to correct the start date of the quota correction.

  1. Step 1

    Enter transaction code PA41 in the command field and click the Enter button.

    Screenshot of command field.

  2. Step 2

    Complete the following fields:

    • Personnel no.

    Screenshot of personnel number field.

  3. Step 3

    Click Enter to populate the employee's information.

  4. Step 4

    Click the Execute button to begin the action.

  5. Step 5

    Change the Start date to the correct date of hire.

    Screenshot of state date.

  6. Step 6

    Click the Enter button to validate the information.

  7. Step 7

    Click the Save button.

  8. Step 8

    Click the box to the left of each infotype name that needs its Start date changed to the correct hire date.

    Screenshot of infotype records.

    TIPS:
    • The list of infotypes you see may not match those listed in the screen shot above. Only infotypes that have been created for your employee will display.

    • You will see the employee’s full list of infotypes, but will only have access to change infotypes within your security authorization. Only select the infotypes your role has authorization to change.

    • This transaction only changes the start date of each infotype. It does not change all the date types on the employee’s Date Specifications (0041) infotype. After completing this transaction, be sure to adjust the employee’s date types to the correct date. Refer to the Date Specifications - Change Existing Record procedure.

  9. Step 9

    Click the Continue button.

  10. Step 10

    The Postpone action window will appear. Click Continue.

    Screenshot of postpone action window.

  11. Step 11

    The Information window will appear. Click the Enter button.

    Screenshot of information window.

    TIPS:
    • After clicking the Enter button, there may be additional infotypes that require attention. If the infotypes are maintained by a different role, notify the payroll or benefits processor to correct the start dates as necessary. Contact the OFM Help Desk with questions, HereToHelp@ofm.wa.gov.

    Stop: