Run the Actions Report to identify employees who may have a missing or incorrect ACA Status Code. To update the ACA status code, refer to the Planned Working Time – Change Existing Record procedure.
Run a Periodic Increment and Longevity Increase Projection Report to identify employees receiving a Periodic Increment on a mid-period date (any date other than the first day of the pay period). Then run the Flexible Employee Data Report to identify any mid-period PID employees who are also on a 24/7 schedule. Create Schedule Substitutions for the entire period to avoid an error.
Final Day 4 in Dec - Research employees locked out of the 12/24 payroll. Take appropriate cross-calendar year actions to pay and correct employee. This includes but is not limited to: pay employee outside of system, enter manual YTD adjustments, cross-calendar year overpayment collections, etc.
Check the Payroll Cutoff Errors at 12:30 p.m. and 3:30 p.m. for your agency's errors. Employees on these lists will be locked out of final payroll processing if left uncorrected. Match the specific type of error in the error list to the Common Redline, ALAS, or RPCIPE Error documents for further instructions to correct the error(s).
Mid-Nov - Remind employees to update their mailing address for accurate W-2 mailings. Address changes can be made through MyPortal or the Addresses (0006) infotype. Refer to the Addresses user procedures.
Audit employees with leave without pay for potential date adjustments. Refer to collective bargaining agreements and WAC 357 (or historical documentation as needed) for details on when date adjustments are needed and what criteria to consider. To correct a Date Specifications (0041) infotype record, refer to the Date Specifications - Copy and Update Record user procedure. To adjust a Next Inc Date in the Basic Pay (0008) infotype record, refer to the Basic Pay - Add Next Increase Date user procedure.
Run the Task Monitoring Report to identify tasks that have been entered in the Monitoring of Tasks (0019) infotype that require action. To update a Monitoring of Tasks (0019) infotype record, refer to the Monitoring of Tasks – Update Status or Extend Record user procedure.
Run the Periodic Increment and Longevity Increase Projection Report to identify any employees who have missed their increase for the period. Corrections should be made to Basic Pay (0008) infotype if necessary, refer to the Basic Pay – Add Next Increase Date procedure.
Mid-Feb - Hold an internal agency year-end debriefing meeting. Document lessons learned during year end in preparation for the next year-end.
1st Day 4 in Jan - Deadline for address updates to reflect on employee's W-2s correctly. Verify that Address (0006) infotype records are current and are not delimited (must be 12/31/9999).