Personnel Administration

Day 0 - ZHR_EES_SUBREPORT

Submitted by Viet.La@ofm.wa.gov on Wed, 02/25/2026 - 14:25

Run the MyPortal Substitution Report to identify any planned or unplanned substitute relationships that need to be delimited or deleted, and then follow the appropriate Substitute Admin Transaction user procedure to delimit or delete the relationship. 

Substitute relationships should be delimited or deleted when a MyPortal Leave / MWE Approver or an assigned substitute separates from state service or moves to a different agency. 

For transfers within the same agency, substitution relationships should be reviewed to determine if they are still appropriate.
 

Day 0 - Work Schedule Substitution

Submitted by Anonymous (not verified) on Wed, 03/11/2020 - 08:19

Run a Periodic Increment and Longevity Increase Projection Report to identify employees receiving a Periodic Increment on a mid-period date (any date other than the first day of the pay period). Then run the Flexible Employee Data Report to identify any mid-period PID employees who are also on a 24/7 schedule. Create Schedule Substitutions for the entire period to avoid an error.

Day 3 Post- Noon - Payroll Cutoff Errors, Redline, ALAS, RPCIPE

Submitted by Anonymous (not verified) on Mon, 03/02/2020 - 14:06

Check the Payroll Cutoff Errors at 1:00 p.m. and 3:30 p.m. for your agency's errors. Employees on these lists will be locked out of final payroll processing if left uncorrected. Match the specific type of error in the error list to the Common  Redline,  ALAS, or  RPCIPE Error documents for further instructions to correct the error(s).

Day 4 - Payroll Cutoff Errors, Redline, ALAS, RPCIPE, Create One-Time Payment or Deduction

Submitted by Anonymous (not verified) on Mon, 03/02/2020 - 14:06

Check the Payroll Cutoff Errors for your agency's errors. Employees on this list have been locked out of final payroll processing and will need to be paid outside of HRMS. Match the specific type of error in the error list to the Common  Redline,  ALAS, or  RPCIPE Error documents for further instructions to correct the error(s). Manually paying an employee outside of HRMS requires creating an Additional Payment record using Wage Type 3100 for the amount the employee was paid outside of HRMS.

December - Payroll Cutoff Errors, Manual YTD adjustments, Cross-calendar year overpayment collections

Submitted by Anonymous (not verified) on Mon, 03/02/2020 - 14:06

Final Day 4 in Dec - Research employees locked out of the 12/24 payroll. Take appropriate cross-calendar year actions to pay and correct employee.  This includes but is not limited to: pay employee outside of system, enter  manual YTD adjustments,  cross-calendar year overpayment collections, etc.   

December - Year End SSV, Personal Data - Change Existing Record

Submitted by Anonymous (not verified) on Mon, 03/02/2020 - 14:06

Late-Dec - 3rd run of EVS Verification Failure Report to check for employees who have a mismatch in their SSN or Name provided.  Work with your Personnel Administration Processor to make any corrections on the Personal Data (0002) infotype, refer to the  Personal Data - Change Existing Record procedure.

October - Year End SSV, Personal Data - Change Existing Record

Submitted by Anonymous (not verified) on Mon, 03/02/2020 - 14:06

Mid-Oct - 1st run of EVS Verification Failure Report to check for employees who have a mismatch in their SSN or Name provided.  Work with your Personnel Administration Processor to make any corrections on the Personal Data (0002) infotype, refer to the  Personal Data - Change Existing Record procedure.