Preemptive Basic Data Check Report
Use this report to identify employees with missing master data in order to eliminate errors during payroll processing. Run this report during payroll processing Days 0-3.
This report will display missing infotype data for multiple functional areas, such as Personnel Administration, Payroll, and Benefits. All roles will see all missing infotype data, so work together to clean-up data or errors as needed.
Enter transaction code ZHR_RPTPYN06 in the command field and click the Enter button.
Complete the Payroll Period section.
The following field is mandatory:
- Payroll Area
Select one of the following radio buttons:
- Current period
- Other period
The Payroll period section will determine the time period of the report results.
This section defaults to the Current period but can be changed to a different date.
When selecting the Other period radio button, enter a payroll period.
The Selection section will assist in getting only the information needed. A selection is not required for each field.
Leaving the Employment status field blank will bring Withdrawn (0) employees into your reports results. Use this selection field to restrict your report results to only Active (3) and/or Inactive (1) employees.
Additional fields can be added to the Selection section using the Further selections button.
Complete the Infotypes Selection section.
The following Infotypes will default to selected:
- 0001 Organizational Assignment
- 0002 Personnel Data
- 0006 Addresses
- 0007 Work Schedule
- 0008 Basic Pay
- 0009 Bank Info
- 0027 Cost Distribution
- 0041 Date Specifications
- 0103 Bond Purchase
- 0167 Medical Benefits
- 0168 Insurance Benefits
- 0169 Retirement
- 0171 General Benefits
- 0207 Residence Tax Area
- 0208 Work Tax Area
- 0209 Unemployment State
- 0210 Withholding Info W4/W5 US
- 0234 Add'l Withholding Info. US
- 0235 Other Taxes
Checking or unchecking the Infotypes in the Infotypes Selection section will assist in getting only the information needed. By default, all Infotypes are selected.
Infotypes 0208 Work Tax Area and 0168 Insurance Benefits are not used so it is recommended you uncheck these before running the report.
Infotype 0235 is not used by most agencies so uncheck if not applicable.
Click the Execute button.
Sample report results:
Sample report results. Click to expand.
Columns included in the report results depend on your default layout for this report. The report layout can be changed or a previously saved layout can be selected.
The message in the above report results indicates medical benefits data is missing. The employee may not be entitled to medical benefits so missing medical benefits may be ok. This is simply a warning to double check.
The following table maps each field to the infotype.
|Report Field||Infotype Name||Infotype Number|
|Business Area||Organizational Assignment||0001|
|Business Area Name||Organizational Assignment||0001|
|Employee Group Name||Organizational Assignment||0001|
|Employee Name||Personal Data||0002|
|Employee Number||Personal Data||0002|
|Employee Sub-Group Name||Organizational Assignment||0001|
|Organizational Unit||Organizational Assignment||0001|
|Organizational Unit Name||Organizational Assignment||0001|
|Payroll Area||Organizational Assignment||0001|
|Personnel Area||Organizational Assignment||0001|
|Personnel Area Name||Organizational Assignment||0001|
|Infotype||Varies based on report selections|