Manual Adjustments for Healthcare Premiums - Transfer Different Agency

Procedure Updated: 

Healthcare premiums are paycheck based; meaning that healthcare premiums will process based on the active records in effect on the date of the paycheck. When employees transfer between agencies, manual adjustments are often needed for HRMS to process the correct amounts for the losing and gaining agency. Manual adjustments are not needed for employees who transfer on the 16th of the month.

The Manual Adjustments for Healthcare Premiums procedures are intended to provide best practice within HRMS. Please note that the official system of record for medical is Pay1. HRMS processes the payroll portion of benefit premiums only. Records are provided to HRMS through a Pay1 GAP file.

The gaining or losing agency adjustments can be entered into the system by either agency to ensure proper processing. Please be sure to communicate and work together to enter all the appropriate adjustments in a timely manner.