Additional Steps for Out-of-State Employees
Use these procedures to set up or end an employee’s out-of-state tax status, as well as to set up a tax company with a new employer ID number in HRMS to process out-of-state taxes.
- Additional Steps for Out-of-State Employees – Set Up Tax Company for Out-of-State Tax Processing
- Additional Steps for Out-of-State Employees – Set Up Out-of-State Employee
- Additional Steps for Out-of-State Employees – End Out-of-State Employee
- Additional Steps for Out-of-State Employees – CATS Work Tax Area Override
HRMS is configured to process Oregon and Idaho out-of-state taxes for agencies that have set up an employer ID number for applicable tax authorities in HRMS. All other out-of-state taxes must be calculated and collected manually using the wage types listed in the HRMS Other State Tax Wage Types document.
Agencies are responsible for creating an internal agency audit process to ensure continued understanding of the tax obligations for an employee working out-of-state and comply with the state’s requirements for withholding, paying, and reporting. This includes state Oregon and Idaho income taxes, Workers’ Compensation, Unemployment Insurance, Paid Family Leave, etc. Agencies set up for Out-of-State Tax Processing should utilize the Idaho Tax Filing Report and Oregon Tax Filing Report as a regular part of this audit.