Manual Adjustments for Healthcare Premiums - Identify Premium Adjustments - Surcharge Amounts

Procedure Updated: 
08/10/2022

Use this procedure to identify if an employee is subject to a manual adjustment for tobacco and/or spousal surcharges for New Hire, Rehire, or Appointment Change - Transfer Different Agency actions. Tobacco and spousal surcharge collection is identified on the employee’s current Benefits Medical Information (0376) infotype record.

Tips: 

This procedure will take you through the steps to assist in identifying the employee’s tobacco and spousal surcharge liability and determine the amount required for surcharge adjustments for New Hire, Rehire, or Appointment Change – Transfer Different Agency actions.

  1. Step 1

    Enter transaction code PA20 in the command field and click the Enter button.

    Command field with transaction code PA20.

     

  2. Step 2

    Complete the following field:

    • Personnel Number

    Personnel no. field selected.

  3. Step 3

    Click Enter to populate the employee information.

  4. Step 4

    On the Benefits tab, select the Benefits Medical Information radio button.

    Benefits tab with Benefits Medical Information  selected.

  5. Step 5

    Click the Overview button.

  6. Step 6

    Select the active Benefits Medical Information record radio button.

    Benefits Medical Information record selected.

  7. Step 7

    Click the Choose button.

  8. Step 8

    On the Costs tab, identify and record the following:

    • Tobacco Surcharge
    • Spouse/DP Surcharge

    Costs tab surcharges selected.

    TIPS:
    • If the Tobacco Surcharge field contains one of the following selections, a manual adjustment for tobacco surcharges will be required for the employee by creating an Additional Payment (0015) infotype record using the wage type(s) identified:  

      Y – Attested:  Subject to Tobacco Surcharge

      D – Not Attested:  Subject to Tobacco Surcharge

      • Deductions Pre-Tax box was checked: 2582 – Tobacco Use Pretax Adj, or
      • Deductions Pre-Tax box was blank: 2578 – Tobacco Use Post Tax Adj.

      If the Tobacco Surcharge field contains N – Attested:  not subject to Tobacco Surcharge, a manual adjustment for surcharges is not required.

       

    • If the Spouse/DP Surcharge field contains one of the following selections, a manual adjustment for tobacco surcharges will be required for the employee by creating an Additional Payment (0015) infotype record using the wage type(s) identified:

      Y – Attested:  Subject to Spousal Surcharge

      D – Not Attested:  Subject to Spousal Surcharge

      • Deductions Pre-Tax box was checked: 2583 – Spouse/DP Pretax Adj, or
      • Deductions Pre-Tax box was blank: 2579 – Spouse/DP Post Tax Adj.

      If the Spouse/DP field contains N – Attested:  not subject to Tobacco Surcharge, a manual adjustment for surcharges is not required.

    • To determine the current Tobacco and Spousal Surcharge rates, visit HCA’s Surcharge page or contact HCA through Fuze.

  9. Step 9

    Click the Back button to exit.

    Stop: