Garnishments - Writ Processing - Update Balance

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Procedure Updated: 
04/15/19

Use this procedure to adjust the amount being deducted from an employee’s pay for a writ on the Garnishment Order (0195) infotype. Perform this procedure when the agency is notified that the garnishment amount for an existing garnishment has changed.

Tips: 

Service of a writ on the Office of the Attorney General is required pursuant to RCW 6.27.040 and RCW 4.92.020. If an agency receives a writ directly, without prior service on the Office of the Attorney General, return the writ to the creditor (plaintiff) noting that it was improperly served.

Before you begin, if you have questions on administering a writ, please contact the Public Records and Constituent Services Unit at the Attorney General’s Office:

(360) 753-9673
publicrecords@atg.wa.gov

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Screenshot of command field.

  2. Step 2

    Complete the following field:

    • Personnel no.

    Screenshot of personnel number.

  3. Step 3

    Click Enter to populate the employee information.

  4. Step 4

    On the Payroll tab, click the box to the left of Garnishment Document.

    Screenshot of payroll tab.

  5. Step 5

    Click the Overview button.

  6. Step 6

    Identify the correct garnishment No. and Category.

    Screenshot of garnishment document records.

    TIPS:
    • HRMS automatically assigns a sequencing number as a new document is created. This sequencing number links the Garnishment Document (0194) to the Garnishment Order (0195). If an employee has multiple garnishments, you can identify the correct writ within the Garnishment Document (0194) overview looking at the No. and Category columns.

  7. Step 7

    Click the Back button to return to the Payroll tab.

  8. Step 8

    Click the box to the left of Garnishment Order.

    Screenshot of payroll tab.

  9. Step 9

    Click the Overview button.

  10. Step 10

    Click the box to the left of the Garnishment Order to be adjusted.

    Screenshot of garnishment order records.

    TIPS:
    • To find the corresponding Garnishment Order (0195) you will want to look at the GNumber column. In the OType column you will see the code CC (Court Payment/Creditor) which is a Writ.

  11. Step 11

    Click the Copy button.

  12. Step 12

    Complete the following fields:

    The following fields are mandatory:

    • From
    • To
    • Balance
    • Deduction Value
    • Deduction Rule

    The following field is conditional:

    • New balance

    Screenshot of garnishment order screen.

    TIPS:
    • The From date should reflect the actual pay check date the writ adjustment is to begin for the employee. If you are uncertain of the check date, refer to the Payroll Calendar.

    • The Balance is the balance of the Writ. If the amount of the Writ has changed, enter that amount.

      In the screen shot above, we are entering an adjusted balance.

    • If the New Balance box is not selected and a new balance is entered, HRMS will consider the change as the new initial balance and will take the processing history into account.

    • Deduction specifies the regular deduction to be taken from the employee's wages and the basis for how the payment will be garnished.

      When entering a percentage, always select "Percent of net" so that the disposable earnings calculation is used in determining the garnishment amount.

    • The To date should reflect the last check date the writ is to be processed.

  13. Step 13

    Click the Enter button to validate the information.

  14. Step 14

    Click the Save button.

    TIPS:
    • By running a payroll simulation, you can verify that the correct dollar amount will be deducted from the employee’s pay. Look for the following wage type associated with the garnishment types in the payroll results table:

      3005      Court Payment/Creditor