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  4. Reversing Payroll - Reverse Payroll Using Off-Cycle Workbench

Reversing Payroll - Reverse Payroll Using Off-Cycle Workbench

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Procedure Updated: 
04/15/19

Use this procedure to reverse payroll for an employee within HRMS. An off-cycle workbench should not be performed unless the funds have been returned or recovered by the agency through the ACH Reversal or the Warrant Cancellation process.

  1. Step 1

    Enter transaction code PUOC_10 in the command field and click the Enter button.

    Screenshot of command field.

  2. Step 2

    Complete the following field:

    • Personnel number

    Screenshot of personnel number.

  3. Step 3

    Click Enter to populate the employee information.

  4. Step 4

    On the Reverse payment tab, select the box to the left of the payment you wish to reverse.

    Screenshot of reverse payment tab.

  5. Step 5

    Complete the following fields:

    The following fields are mandatory:

    • Reversal Reason

    Screenshot of payment information.

    TIPS:

    • The Reversal Reason is not currently used for tracking or processing purposes but is still required. Please select the reason most fitting to your situation.

  6. Step 6

    Click the Reverse button.

  7. Step 7

    The following warning message will populate:

    Screenshot of warning message.

  8. Step 8

    Click the Yes button to complete the reversal.

    TIPS:

    • Once the reversal is completed, you will receive a message in the status bar “The payroll result has been reversed successfully”.

    • You can verify the reversal several ways, such as:

      • Off-Cycle Workbench, select the History Tab to view your reversal on the list
      • Payroll Simulation, an “Out of Sequence” message will display
      • Payroll Stored Results, the Reversal Indicator will be checked

    • Additional changes must be made in HRMS depending on the reason for the payroll reversal, such as changing a paid absence type to leave without pay or delimiting all deductions for the specific period being reversed.