Reversing Payroll - Reverse Payroll Using Off-Cycle Workbench
Use this procedure to reverse payroll for an employee within HRMS. An off-cycle workbench should not be performed unless the funds have been returned or recovered by the agency through the ACH Reversal or the Warrant Cancellation process.
Enter transaction code PUOC_10 in the command field and click the Enter button.
Complete the following field:
- Personnel number
Click Enter to populate the employee information.
On the Reverse payment tab, select the box to the left of the payment you wish to reverse.
Complete the following fields:
The following fields are mandatory:
- Reversal reason
The Reversal reason is not currently used for tracking or processing purposes but is still required. Please select the reason most fitting to your situation.
Click the Reverse button.
The following warning message will populate:
Click the Yes button to complete the reversal.TIPS:
Once the reversal is completed, you will receive a message in the status bar “The payroll result has been reversed successfully”.
You can verify the reversal several ways, such as:
- Off-Cycle Workbench, select the History Tab to view your reversal on the list
- Payroll Simulation, an “Out of Sequence” message will display
- Payroll Stored Results, the Reversal Indicator will be checked
Additional changes must be made in HRMS depending on the reason for the payroll reversal, such as changing a paid absence type to leave without pay or delimiting all deductions for the specific period being reversed.