Reversing Payroll - Reverse Payroll Using Off-Cycle Workbench
Use this procedure to reverse payroll for an employee within HRMS. An off-cycle workbench should not be performed unless the funds have been returned or recovered by the agency through the ACH Reversal or the Warrant Cancellation process.
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Step 1
Enter transaction code PUOC_10 in the command field and click the Enter button.
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Step 2
Complete the following field:
- Personnel number
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Step 3
Click Enter to populate the employee information.
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Step 4
On the Reverse payment tab, select the box to the left of the payment you wish to reverse.
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Step 5
Complete the following fields:
The following fields are mandatory:
- Reversal reason
TIPS:The Reversal reason is not currently used for tracking or processing purposes but is still required. Please select the reason most fitting to your situation.
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Step 6
Click the Reverse button.
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Step 7
The following warning message will populate:
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Step 8
Click the Yes button to complete the reversal.
TIPS:Once the reversal is completed, you will receive a message in the status bar “The payroll result has been reversed successfully”.
You can verify the reversal several ways, such as:
- Off-Cycle Workbench, select the History Tab to view your reversal on the list
- Payroll Simulation, an “Out of Sequence” message will display
- Payroll Stored Results, the Reversal Indicator will be checked
Additional changes must be made in HRMS depending on the reason for the payroll reversal, such as changing a paid absence type to leave without pay or delimiting all deductions for the specific period being reversed.