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Date Specifications Report

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Procedure Updated: 
05/10/19

Use this report to identify date types and corresponding dates on employees’ Date Specifications (0041) infotype records.

Tips: 

The following statewide variants are available for the Date Specifications Report:

  • SWV_NONSTEERPT - SW_Variant_Non State Empee Rpt

Refer to the Statewide Variant List for more information.

  1. Enter transaction code ZHR_RPTPA765 in the command field and click the Enter button.

    Screenshot of command field.

  2. Complete the Period section.

    The following fields will default:

    • Reporting Period

    Screenshot of period section.

    Tips: 

    The Period section will determine the time period of the employees and data that will display in the results.

    Reporting Period will default to Today, but can be changed to a different key date or date range.

    Using a date range will result in multiple rows of data if there are attributes (such as position, job, employee subgroup, etc.) that changed during the selected dates. Entering a Key Date may be preferred.

    Reporting Period will default to set the Data Selection and Person Selection the same (recommended). Use the Show Person Selection Period button if you need to set the Person Selection as a different date than the Data Selection.

  3. Complete the Selection Criteria section.

    The following fields are optional:

    Screenshot of selection criteria section.

    Tips: 

    The Selection Criteria section will assist in getting only the information needed. A selection is not required for each field.

    Additional fields can be added to the Selection Criteria section using the Selection Fields button.

    Leaving the Employment status field blank will bring Withdrawn (0) employees into your reports results. Use this selection field to restrict your report results to only active (3) and/or inactive (1) employees.

  4. Complete the Program selections section.

    The following fields are optional:

    Screenshot of program selections section.

    Tips: 

    The Program selections section will assist in getting only the information needed. A selection is not required for each field.

    Completing the Start Date of Date Spec-IT41 field will filter report results to those with a Date Specifications (0041) infotype start date within the date range entered.

    If you enter a selection in the Date type field, the report results will only show employees who have that date type on their Date Specifications (0041) infotype record during the time period selected.

  5. Complete the Output format section.

    The following radio button selection will default:

    • SAP List Viewer

    Screenshot of output format section.

    Tips: 

    The Output format section determines the format of the report results.

    SAP List Viewer is the recommended report output format. However, additional options are available by clicking the Expand button.

  6. Click the Execute button.

    Sample report results.

    Screenshot of report results. Click to expand.

    Sample report results. Click to expand.

    Tips: 

    Columns included in the report results depend on your default layout for this report. The report layout can be changed, saved or a previously saved layout can be selected.

    The full column names will display when hovering the cursor over the column headings.

    Effective Date is the start date of the Date Specifications (0041) infotype.

The following table maps each field to the infotype:

Report Field Infotype Name Infotype Number
Business Area Organizational Assignment 0001
Personnel Area Organizational Assignment 0001
Personnel Number Organizational Assignment 0001
Employee's Name Organizational Assignment 0001
Text: Date type Date Specifications 0041
Date for date type Date Specifications 0041
Effective Date Date Specifications 0041
Position Organizational Assignment 0001
Position Desc. Position Object 1000
Position(Abbreviation) Position Object 1000
Job Organizational Assignment 0001
Job Class Abbrev Job Object 1000
Text: Employee Subgroup Organizational Assignment 0001
Text: Employee Group Organizational Assignment 0001
Employee Group Organizational Assignment 0001
Action Type Actions 0000
Text: Reason for Action Actions 0000

Example Scenarios

Below are examples of running the Date Specifications Report. This is not a comprehensive list of every scenario.

Example 1 - Identify employees with ZDNU date types

I need to identify employees who have a ZDNU date type on their current Date Specifications (0041) infotype record so I can clean up those records.

On the report selection screen:

  • Period:
    • Reporting Period = Today
  • Selection Criteria:
    • Employment status = 3 and 1
    • Personnel area = 1790
  • Program selections
    • Date type = 13, 1K, 45, HS, 25, 15, 19, 14, 11, 27, 09

Screenshot of report selection screen. Click to expand.

Screenshot of date specifications screen. Click to expand.

  • Execute the report.

Screenshot of report results. Click to expand.

Sample report results. Click to expand.

  • There are two employee with ZDNU date types on their current Date Specifications (0041) infotype record. I will follow the Date Specifications - Copy and Update Record user procedure to remove the ZDNU date types that are no longer applicable.

Example 2 - Identify employees and their Agency Hire Date

My agency HR Director asked for a list of employees as of the beginning of the fiscal year (FY18) with their Agency Hire Date.

On the report selection screen:

  • Period:
    • Reporting Period = Key Date 07/01/2018
  • Selection Criteria:
    • Employment status = 3 and 1
    • Personnel area = 1790
  • Program selections

Screenshot of report selection screen. Click to expand.

Screenshot of date specifications screen. Click to expand

  • Execute the report.

Screenshot of report results.

  • Report results display all employees as of the beginning of the fiscal year (July 1) who have an Agency Hire Date (columns removed for easy viewing, data sorted by Date).